Senior Finance and Accounting Manager

ESSENTIAL DUTIES & RESPONSIBILITIES Daily Accounting Operations & Transaction Integrity

• Own daily transaction processing in Quick Books Online: AR invoicing, AP entry, receipts, deposits, and expense postings — performed directly or delegated to the Accounting Assistant.
• Count, reconcile, and deposit daily cash collections from the front desk; reconcile booking and transaction data to cash and check receipts.
• Reconcile Takeflite booking, charter billing, and revenue data to QBO — booking-to-cash tied out on a standard cadence, with invoicing discrepancies identified and resolved at the source.
• Maintain QBO data integrity — clean mappings, current reconciliations, and documentation standards that keep the company audit-ready.
• Prepare recurring operational finance reports, including monthly landing reports and unit-economics support (cost per block hour) for leadership decisions.

• Execute the operational close checklist with the Director and remote Controller: accruals support, reconciliations, and supporting schedules delivered on the close calendar.
• Drive the company standard of a monthly close in 10 business days or fewer (steady state:
  5), with zero material post-close adjustments.
• Investigate and document variances; support the monthly variance memo and budget-vs-actual reporting to the CEO.

• Drive timely billing and collections; actively manage AR aging to DSO targets and elevate collection risks early.
• Manage AP aging, payment runs, and vendor relationships within approval limits and cash management rules set by the Director.
• Provide weekly inputs to the rolling 13-week cash forecast; track forecast-vs-actual on assigned lines.

• Administer the Ramp expense/receipt platform: card programs, receipt enforcement, QBO mapping, and monthly reconciliation baked into the close.
• Own the finance SOP library: keep close, AP, AR, cash handling, and expense SOPs current, adopted, and trained — fix broken processes before documenting them.
• Enforce internal controls, approval limits, and segregation of duties; flag exceptions to the Director immediately.

• Supervise, train, and develop the Accounting Assistant; set priorities, review work, and build bench depth in transactional accounting.
• Serve as the on-site liaison between Finance and Operations — supporting front desk intake, charter billing questions, and operational spend decisions.
• Support payroll processing and payroll tax compliance in coordination with the Director and payroll provider.

• Direct supervision of the Accounting Assistant, including scheduling, work assignment, training, and performance feedback.
• Functional oversight of front-desk cash handling and finance-related intake processes.

• Full-time, on-site at our Honolulu (HNL) offices; standard business hours, with flexibility around close week, payroll deadlines, and the early-morning cargo operation as needed.
• Office environment within an active hangar/warehouse operation; occasional presence on the warehouse floor for cash pickup, front desk support, and process work.

• 5+ years of progressive accounting experience, including ownership of transactional accounting (AR/AP, reconciliations, deposits) and month-end close execution.
• Demonstrated proficiency with Quick Books Online and modern expense-management platforms (Ramp, Expensify, or similar); experience reconciling an operational booking/reservation system (e.g., Takeflite) to the general ledger a strong plus.
• Supervisory experience, or clear readiness to lead and develop accounting staff.
• Strong working knowledge of GAAP, internal controls, and documentation discipline; able to write and maintain SOPs.
• Excellent Excel skills; organized, deadline-driven, and comfortable working with a remote Controller across time zones.

• Bachelor’s degree in accounting or finance; CPA, CMA, or MBA a plus.
• Aviation, logistics, transportation, or other asset-intensive industry experience.
• Experience in a lean, private-equity-owned environment…