Accountant​/Payroll Coordinator

Accountant/Payroll Coordinator (Honolulu, HI)

Full time | Referentia Systems Inc | United States

Posted On 09/09/2026

Technology

$60K - $70K

City Honolulu

State/Province Hawaii

96819

The Accountant/Payroll Coordinator will manage and perform accounts payable and accounts receivable, ensure timely and accurate billing, maintain financial records, and support contract and tax compliance. Will also be responsible for accurate preparation and processing of semi-monthly payroll, support timekeeping process and reports. Serves as the primary point of contact for all payroll and accounting-related questions for employees.

* This position requires onsite work in Honolulu, HI

Duties:

Accountant

• Prepares and submits contract billing and monthly reports, ensuring timely approval and submission of invoices
• Monitors and resolves accounts receivable delinquencies
• Records vendor invoices, processes check and ACH payments, as scheduled
• Maintains accurate and organized accounts payable files
• Prepares and distributes corporate credit card statements, ensuring accurate coding for all eligible charges
• Prepares monthly and annual GET reports
• Processes all cash receipts
• Assists in contract close outs by providing labor reports
• Creates and updates accounting forms, policies and procedures, ensuring compliance with GAAP and DCAA requirements
• Participate in special projects

Payroll

• Ensures accurate preparation and processing of semi-monthly payroll, to include, but not limited to:
• Reviews timesheets are accurate with the proper work authorizations and approvals
• In the event the electronic timekeeping system is unavailable, will distribute manual timesheets for accurate time reporting
• Follows-up on any discrepancies
• All Personal Action Forms (PAFs) are processed timely
• Uploads payroll information to Ceridian for processing
• Updates various employee information in T-Sheets and Ceridian to ensure accurate payroll
• Reconciles information posted in T-Sheets and Ceridian
• Picks up payroll reports and employee paychecks for distribution
• Prepares a variety of reports and tabulations such as bi-monthly 401(k) contributions, quarterly TDI reporting, and workers' compensation rate calculations
• Maintains accurate employee Paid Time Off (PTO) calculations and accrual information across databases
• Ensures payroll-related policies and procedures, to include, but not limited to the Timesheet Policy and Procedures, are accurately applied and consistently followed, maintaining compliance with federal, state, and company requirements. Responsible for making recommendations/changes, as applicable to the policy
• Establishes and ensures the proper registration and tax requirement set-up for new states/locations is handled promptly to avoid discrepancies, as required
• Assists in the annual preparation of W2 forms, including W2 reconciliation and distribution
• Prepares and delivers annual employee timesheet training
• Serves as primary point of contact for all payroll-related questions

Performs all other duties, as assigned.

• Associate degree in Accounting, Finance, Business Administration or related field required. Equivalent combination of education and experience may be substituted for education requirement.
• Bachelor's degree preferred.
• At least 5 years of general accounting experience is required.
• Must have at least 2 years of general experience in payroll processing.
• Prior bookkeeping experience in a government contracting industry is desirable.
• Experience with Ceridian HRIS and payroll software desirable.
• Must be proficient with MS Office Suite (e.g., Word, Excel, Outlook, PowerPoint, etc.).
• Experience in Quick Books Pro highly desirable.
• Must be proactive, self-starter with the ability to multi-task while maintaining exceptional…