Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a construction-focused organization in Honolulu, Hawaii. This contract to permanent opportunity is ideal for someone who can manage end-to-end payables work with accuracy while also contributing light administrative support to staffing efforts. The role calls for someone who is detail oriented and comfortable handling a busy invoice volume, applying sound accounting judgment, and working effectively in an environment where processes may be less structured.

This position requires onsite work, so Hawaii residents are preferred.

Responsibilities:

• Process accounts payable activities from initial invoice receipt through final payment, ensuring entries are accurate and complete.

• Review and assign proper coding to invoices while confirming supporting documentation aligns with purchasing and receiving records.

• Perform three-way matching to validate invoices against purchase orders and receipts before payment is issued.

• Manage a high volume of transactions and help clear outstanding invoice backlogs in a timely manner.

• Navigate manual purchase order workflows and maintain accuracy in settings with evolving or informal procedures.

• Support payment operations such as ACH processing and check runs in accordance with company timelines and controls.

• Monitor accounts payable activity with an understanding of debit and credit impacts to maintain reliable financial records.

• Provide administrative HR assistance by tracking interview activity and coordinating staffing-related scheduling and updates for leadership.

• Assist with work performed in Sage 300/Timberline when needed, while adapting to department tools and processes.