Administrative Project Coordinator; Resources

Overview

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves:
What is our impact on the world?

We believe electricity powers modern life. As part of our Power sector, you'll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You'll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand.

This isn't just a job, it's a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

• Type, format and organize project documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Apply company quality assurance guidelines and procedures for project document management
• Assist with and help coordinate meetings and presentations
• Exhibit professionalism with clients
• Work with multiple Project Managers and project teams as needed
• Assist with project guides, project reviews, project invoices and expense reports as needed
• Perform other duties as needed

• Demonstrate professionalism and strong customer service in all client interactions.

• Maintain diligence and attention to detail while managing project tasks, documentation, and deadlines.

• Effectively prioritize responsibilities, manage multiple tasks simultaneously, and take proactive initiative.

• Support the Project Manager by coordinating task assignments, tracking deliverables, and ensuring timely completion.

• Monitor, organize, and respond to messages within the shared email inbox.

• Prepare, update, and distribute weekly project reports and status summaries.

• Coordinate the transfer of files and deliverables between HDR and the client, ensuring accuracy and version control.

• Monitor, update, and audit multiple workload assignment and progress-tracking systems to support project visibility and efficiency.

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 year related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

• Bachelor's degree
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer- match, employee referral bonus and tuition reimbursement. The expected compensation range for this position depends upon skills, experience, education and geographical location.

(Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) Honolulu, Hawaii: $51,000- $73,000.

• Primary
  
  Location:
  
  United States-Hawaii-Honolulu
• Industry: Power
• Schedule:
  
  Full-time
• Employee Status:
  Regular
• Business Class:
  Marketing and Admin
• Job Posting:
  Jan 29, 2026