Administrative and Fiscal Support Specialist; Facilities and Auxiliary Services

Overview

The University of Hawai‘i, Kapi‘olani Community College, Office of the Vice Chancellor for Administrative Services - Auxiliary & Facilities Services Management is seeking applications for an Administrative and Fiscal Support Specialist position.

Position title:

Administrative & Fiscal Support Specialist. Position number: 0097566.

Location:

Kapi‘olani Community College. Date posted:
February 3, 2026. Closing date:
February 18, 2026, 11:59 PM HST. Bargaining unit code: 08. Pay band:

A.

Reports to:

Safety and Security Manager. Full time/permanent status:
Permanent. Funding:
General. Other conditions:
Position to begin approximately April 2026, pending position clearance, availability of funds, satisfactory performance, and program needs.

This position provides administrative and fiscal support to Kapiʻolani Community College's Auxiliary & Facilities Services Department. The Auxiliary & Facilities Services Department is part of Kapiʻolani Community College’s Administrative Services Division, which administers and provides these Auxiliary & Facilities Services.

• Assists staff members, providing guidance and oversight to ensure efficient daily operations.
• Assists in managing student workers as needed, delegating tasks, and ensuring productivity.
• Assists in the office’s administrative functions, overseeing documentation, correspondence, and operational workflows to ensure smooth departmental operations.
• Receives and attends training to ensure compliance with applicable laws, rules, policies, procedures, and practices, especially when offered by the Human Resources and Business Office.
• Assists in executing the complete preparation, processing, and submission of all fiscal paperwork related to departmental expenditures, ensuring accuracy and adherence to financial procedures.
• Maintains accurate financial records by tracking and managing the department’s budget in compliance with institutional policies.
• Assists in administering and overseeing contract management, ensuring proper execution, monitoring, and compliance with contractual terms.
• Works collaboratively with the College’s Business Office and HR Department.
• Assists in executing the complete preparation, processing, and submission of all human resources paperwork related to hiring, onboarding, personnel changes, ensuring compliance with HR policies and institutional guidelines.
• Serves as a back-up in assisting in the oversight of key distribution, collection, and inventory for campus security, ensuring all transactions are properly authorized and documented.
• Back-up in overseeing the receipt, processing, metering, and timely distribution of all incoming and outgoing mail and parcels across campus, ensuring compliance with postal regulations.
• Assists in overseeing the loaning of contractor keys, ensuring proper authorization and record maintenance.
• Assists in overseeing the management of consumable inventory, such as janitorial supplies, ensuring adequate stock levels to meet operational needs.
• Tracks inventory usage, assesses supply needs, and places orders as necessary to prevent shortages and disruptions.
• Reviews, approves, and closes work orders in a timely manner, ensuring proper documentation and completion.
• Ensures that all work orders are received and appropriately processed by the Operations Supervisor.
• Performs duties as assigned to ensure efficient work order processing and operational support.
• May serve as the primary point of contact for construction-related updates, ensuring that relevant campus stakeholders receive timely and accurate information regarding ongoing and upcoming projects.
• Performs various administrative functions and additional responsibilities as needed to support the department and institution.
• Other duties as assigned.

Possession of a baccalaureate degree in Business Administration, Accounting, Finance, Human Resources, Public Administration, Construction management, or other related field, and 1 year of progressively responsible professional experience with responsibilities for administrative, fiscal and human resources management; or any equivalent combination of…