Contract Personnel Assistant

Position Title: Contract Personnel Assistant

Location: Naval Health Clinic Hawaii (NHCH), Building 1750,

480 Central Ave., JBPHH, HI 96860

Office

Hours:

Monday-Friday, 7:30 am to 4:00 pm

Clearance Required: NACLC (Tier
3)

Salary: $24.23 per hour plus full health and welfare benefits (fringe value $4.93/hr.)

A Contract Personnel Assistant is required to provide Naval Health Clinic Hawaii administrative support services to include daily on‑boarding and out‑boarding coordination in support of the NHCH Contracting Department and assist with information requests from various departments, branch health clinics and annexes.

• Perform daily on‑boarding and out‑boarding coordination in support of the NHCH Contracting Department. Assist with information requests from various departments, branch health clinics and annexes.
• Provide daily assistance with creating and maintaining contract administrative folders in accordance with Navy Medicine Standard Operating Procedures (SOP) for contract file management. Provide clerical support to include appropriate contract related correspondence and other periodic contract related records upkeep and management. Prepare and maintain a contractor alpha roster to include names of contractors, the contractor's assigned department, contractor vacancies, and other required information.
• Create, file and maintain necessary documentation required to initiate the Common Access Card (CAC) issuance, process vehicle registration forms, and other forms required for new and departing contractors.
• Collect, compile, and review the Master Credential Package (Occupational Health Forms, Security Forms, and Technical Forms) on a daily basis and send to appropriate departments for processing.
• Provide support as administrative liaison for newly appointed contractors, prepare a new contract employee's welcome package, and escort newly appointed contractors during the Contracting Department's check‑in process until they report to the assigned department. Assist with maps, directions, and follow‑up on personnel actions, as required.
• Assist the Contracting Department with preparations for Contracting Officer's Representative course hosted by Naval Health Clinic Hawaii.
• Attend all mandatory training such as monthly process improvement meetings, monthly stand‑downs, annual IT systems upgrade training, and command Annual Training.

• Must have a high school diploma or equivalent and a minimum of one year of general office experience, and a minimum of six months' experience with Microsoft Office and database automation software functions.
• Shall read, write, speak, and understand the English language fluently and maintain good communication skills with patients and other health care personnel.
• Shall be in good standing and under no sanction or suspension by the Federal Government.
• Shall possess and maintain current certification in American Heart Association Basic Life Support (BLS) for healthcare Providers