Account Clerk IV - Student Services

Description

Account Clerk IV, SR-13: $3,900.00 per month
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• Determines necessary entries to reflect information not yet recorded; closes and reconciles accounts; summarizes accounts and transfers balances to other accounts such as permanent asset, liability and capital accounts.
• Segregates and groups accounts as they will appear on the balance sheet or other required statements.
• Receives, receipts and deposits cash collections of various kinds and maintains or supervises the maintenance of appropriate records.
• Abstracts data reflecting financial conditions and cooperating results and presents the data in the form of prescribed statements and reports; may prepare a variety of reports and schedules reflecting more detailed information in specified account areas; prepares summaries of activities, reports or other data.
• Assigns work to others as required, and oversees work accomplishment.
• Determines various expenditures, purchases or other specific sources of action, basing decisions on rules of action, established policy or executive request.
• Makes estimates of operational procedures, needs or requirements, such as operating budgets, materials or space needed or numbers of items for clerical and administrative operations.
• Prepares purchase orders, and orders supplies, materials, equipment or contract services.
• Processes invoices and prepares vouchers for approval to authorize disbursement.
• Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information.
• May maintain inventory control records.
• May supervise one or more account clerical and other subordinates.

Class

Title:

Account Clerk IV

• General
  
  Experience:
  
  1/2 year
• Specialized
  
  Experience:
  
  3 years
• Total: 3-1/2 years

Supervisory Aptitude
:
Some Account Clerk III and IV positions require that applicants possess supervisory aptitude, which is demonstrated by successful completion of regular or special assignments involving supervisory responsibilities or by completion of training courses in supervision accompanied by application of supervisory skills in work assignments.

Work experience demonstrating knowledge of arithmetic and spelling and the ability to follow oral and written directions, to write simply and directly, and to observe differences in words and numbers quickly and accurately.

Work involved in posting to accounting records and other systematizing of fiscal information; e.g., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to derive reports therefrom. For Levels III, IV and V, the work must have involved reconciling accounts (checking for errors, balancing, and verifying against the original source document) and the preparation of standard financial statements.

Some Account Clerk IV positions require knowledge of the principles and practices of double‑entry bookkeeping. For these positions, the department may request selective certification.

Experience as an inventory clerk, stock clerk, supply clerk or other related work that is primarily concerned with posting non‑fiscal data or checking accuracy of computations and does not involve or require any fiscal record‑keeping knowledge is not considered qualifying specialized experience.

• Graduation from high school with courses in basic English and arithmetic may be substituted for six (6) months of general experience.
• Successful completion of a substantially full‑time equivalent accounting curriculum leading to a degree or diploma at an accredited business school, community college or other comparable institution may be substituted for specialized experience on the basis of one (1) year of such training for up to a maximum of two (2) years.
• Completion of one (1) school year of a substantial full‑time accounting curriculum which normally leads to a degree or diploma at an accredited institution may be substituted for one (1) year of specialized experience.
• A baccalaureate degree in accounting will be deemed to have met the experience…