Operations Coordinator

Title: Operations Coordinator

Position Number: 0096513T

Hiring Unit: OFFICE OF THE PROVOST, OFFICE OF GLOBAL ENGAGEMENT, OFFICE OF GLOBAL ENGAGEMENT

Location: UH at Manoa

Date Posted: February 13, 2026

Closing Date: March 2, 2026

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11‑month

Temporary/Permanent: Temporary

• Responsible for the daily administrative support for the Assistant Provost for Global Engagement (APGE) and the Office of Global Engagement (OGE) and related programs to ensure efficient and effective operations.
• Serves as Executive Assistant to the APGE, delivering high-level professional support in the strategic planning, development, and oversight of initiatives and programs that advance global engagement.
• Manages the APGE's calendar with responsibility to prepare daily schedules, support meetings and communication to ensure the APGE's day is efficient and effective.
• Executes a broad range of complex administrative functions with the utmost professionalism, maintaining strict confidentiality and demonstrating unwavering integrity in all matters related to global engagement.
• Prepares background and position papers, develops policy and technical reports, and initiates formal responses to inquiries from the Board of Regents, Office of the President, Provost, and other key internal and external stakeholders.
• Collaborates with the APGE to identify critical issues, research and analyze the issue factors, and make sound recommendations to ensure issues are addressed in a timely and effective manner.
• Oversees and addresses sensitive student matters with strict adherence to the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA), ensuring the highest standards of confidentiality, compliance, and security in all aspects of information management.
• Reviews documents, reports, requests and correspondence to determine the prioritization, disposition, and/or action required. Recommends appropriate action to the APGE after reviewing and analyzing reports, requests and other submissions.
• Provides professional support on major planning efforts and administrative initiatives of the APGE and OGE.
• Provides liaison support to the APGE, responding to inquiries and maintaining continuity in their absence.
• Oversees the office management and serves as the primary point of contact for analyzing and resolving administrative issues, ensuring OGE operations run efficiently and effectively to support both internal and external stakeholders.
• Serves as the Parking Coordinator, Telecom POC, and Directory Coordinator for OGE and supporting units.
• Supports the OGE IT Specialist with administrative and logistical tasks.
• Facilitates the coordination of onboarding procedures for new staff, encompassing office space logistics, equipment setup, parking arrangements, and orientation on internal OGE practices. Additionally, offers guidance on administrative and fiscal related processes as needed.
• Serves as the lead in coordinating special events for OGE as directed by the APGE (i.e. receptions, international visits, international week, and executive meetings).
• Works on special projects ranging from strategic planning, researching and analyzing reports, and other initiatives assigned by the APGE, including OGE reporting.
• Prepares and submits administrative, fiscal, and personnel-related documents for the OGE, as directed.
• Serves as a working supervisor by overseeing the student employees and/or providing functional guidance to staff who work on projects/initiatives as needed.
• Collaborates with other offices including the Office of the Provost on shared initiatives and administrative processes.
• Other duties as assigned.

* Denotes essential function