Administrative Assistant Iii - Oahu

Recruitment Number 24-0314

Salary: $4,388 to $5,555 per month (SR-16, Step C to I)

Note:

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This recruitment will be used to establish a list of qualified candidates to fill any current permanent full-time and temporary full-time vacancies, and may be used to fill future vacancies as they occur.

Note:

Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction‑in‑force.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

An ADMINISTRATIVE ASSISTANT serves as a trusted personal assistant which requires a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.

The ADMINISTRATIVE ASSISTANT III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other related duties as assigned.

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

• Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk‑in receptionist;
  
  maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
• One (1) additional year of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following:
  1) providing personal assistance to an administrator or executive by attending to the administrative details of an office;
  2) having an overall awareness of the activities and administrative framework of a program/organization; and
  3) ability to exercise sound judgment.

Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Some positions require possession of a valid driver's license at the time of appointment.

Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.

Certain positions require the ability to type 40 net…