Pre-Audit Clerk III - Vendor Unit

Position: Pre-Audit Clerk III - Vendor Payment Unit
Description

Salary Range:
Compensation adjustments shall be made in accordance with the applicable established collective bargaining agreement, policy and procedure, or executive order.

Pre Audit Clerk III, SR-15

Examples of Duties

* Examines the more difficult and complex voucher claims;

* Examines all contracts prior to certification of funds by the Comptroller;

* Verifies contracts for compliance with statutes;

* Advises the Uniform Accounting and Reporting Branch as to the proper appropriation to be charged;

* Prepares documents necessary for the comptroller's approval on contract amendments;

* Audits travel advances and reports, and prepares reports to be used as source documents for adjusting entries in travel accounts;

* Examines subsidies and grants against the State to verify that they are in accordance with the law;

* Reviews and controls electronic data processing input and output data;

* Analyzes reported errors after payroll runs and takes corrective action;

* Instructs subordinates on proper document control, search techniques and procedures;

* In certain cases, determines the propriety and validity of payments to employees;

* Explains new procedures, interpretations and application of laws, rules and regulations to departmental payroll clerks;

* Answers inquiries from employees and departments pertaining to payroll matters;

* Assists in the drafting of departmental instructions and procedures;

* When requested, represents the branch in meetings with departmental payroll and fiscal personnel;

* Trains new employees; instructs and advises staff on new procedures, rules, regulations, laws, contract provisions, etc;

* Plans and organizes work to maintain quality and work flow;

* Participates in the development and implementation of policies, procedures and work methods;

* Prepares drafts of instructions and memos;

* Provides expert assistance to departmental staff;

* Prepares and/or coordinates the preparation of reports.

Minimum Qualifications

Experience Requirement:
Except for the substitutions provided for in these specifications, applicants must have had progressively responsible experience of the kind and quality described below and in the amounts shown in the following table:

Class Title General Exper (years)
Specialized Exper (years)
Pre-Audit Exper (years)
Spvry Exper (years)
Total Exper (years)
Pre-Audit Clerk III
122
* 5

* For the Pre-Audit Clerk III level, supervisory aptitude rather than actual supervisory experience may be accepted.

General

Experience:

Responsible clerical work experience which demonstrated knowledge of arithmetic and required the ability to read and understand, follow oral and written instructions, communicate orally and in writing and to make arithmetical computations.

Specialized

Experience:

Responsible clerical work experience in the preparation and keeping of payroll records and/or in the preparation and processing of vouchers, invoices and statements.

Pre-Audit

Experience:

Progressively responsible work experience which involved the examination and verification of invoices, vouchers, statements and other request for payment for completeness, accuracy, legality and propriety.

Supervisory Aptitude:
The demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as group or team leader or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Allowed Substitutions of Education for

Experience:

* Graduation from high school may be substituted for one-half year of General Experience.

* Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college or at a business or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines may be substituted for the one year of General Experience provided the duration of the training was for a year or more.

* Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college, business or technical school which was for a period of less than one year may be substituted for General Experience on a month-for-month basis provided the training included courses in basic English, arithmetic, general clerical procedures and office machines.

* Successful completion of half a school year of substantially full-time clerical, stenographic or secretarial curriculum at an accredited community college, business and/or technical school which included courses in…