School Administrative Services Assistant , II - Noelani Elementary

Overview

The authorized level of the position is School Administrative Services Assistant II. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties.

• School Administrative Services Assistant I, SR-12: $3,892.00 per month
• School Administrative Services Assistant II, SR-14: $4,208.00 per month

• Planning, arranging for and/or providing office support and related services to meet priorities;
• Greeting and ascertaining the purpose of callers and assisting or referring them as necessary;
• Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State;
• Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information;
• Reviewing and distributing incoming correspondence, circulars and other materials;
• Composing standard and routine letters;
• Informing the principal of matters requiring his immediate attention and concerns relative to appointments, commitments and deadlines;
• Organizing and maintaining office files; maintaining personnel records for the staff;
• Processing payroll and performing related work;
• Collecting cash, maintaining a variety of standard fiscal records and posting and summarizing financial data to report forms;
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records;
• Maintaining inventory records, performing physical inventory and completing report forms;
• Maintaining student records, gathering, maintaining and compiling information for business office and student service reports;
• Operating and arranging for the servicing of a variety of standard office machines;
• Typing letters, reports, schedules, bulletins and other material, cutting stencils, duplicating and distributing a variety of material;
• Instructing, assigning and reviewing the work of students assigned to the office;
• May supervise clerical personnel and may take and transcribe shorthand dictation.

Education Requirement: Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year‑for‑year basis.

Experience Requirements: Applicants must have had experience of the kind and quality described below and in the amounts shown:

• School Administrative Services Assistant I: 2 years general, 0 years specialized, total 2 years.
• School Administrative Services Assistant II: 2 years general, 1 year specialized, total 3 years.

General

Experience:

Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems;

speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment.

Specialized

Experience:

Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing.

Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute.

Substitutions Allowed:

• Successful completion of a one‑year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited…