Development Coordinator

Overview

The Development Coordinator is a critical administrative and operational support role within the Development team. This position provides operational and administrative support to the Development team, helping ensure fundraising events, initiatives, donor tracking, and development systems are well-coordinated, organized, and executed efficiently. The ideal candidate is highly organized, detail-oriented, a strong communicator, and passionate about supporting the mission of the Boys & Girls Club of Hawaii.

Location:

Administration Office |

Reports to:

Director of Development - Oahu |

Hours:

Full Time | Pay: $47,840/annual | Status:
Exempt

• On your resume. Four-year degree in related field from an accredited college or university, or equivalent experience is preferred.
• A minimum of three years’ experience preferred in fundraising via special events, communications, public relations, marketing and/or event or special project management.
• A keen interest in nonprofit development, philanthropy, and fundraising principles.
• Familiarity with donor databases or CRM software (e.g., Salesforce, Raiser’s Edge,
• Prior experience in event logistics, administrative support, or customer service roles.
• Strong alignment with the mission, values, and positive youth development philosophy of the Boys & Girls Club of Hawaii.
• Strong organizational and time-management skills, high attention to detail, and consistent follow-through.
• Clear written and verbal communication skills.
• Proficiency and experience working with data, spreadsheets (e.g., Excel/Google Sheets), and digital platforms/tools (e.g., CRM software, project management tools).
• Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment.
• Strong analytical skills and problem-solving ability.
• Ability to work both independently and collaboratively as part of a dynamic team.
• A valid driver’s license and reliable automobile are required, as the Development Coordinator is expected to attend various Club sites, event venues, and other related partner/vendor locations across the islands.
• Must be able to work a flexible schedule, including occasional evenings and weekends to support events and meetings.

• Assists with the logistics for all major fundraising events and organization-wide fundraising initiatives.
• Executes and maintains event timelines, task lists, and deadlines, including coordinating and completing assigned tasks within project management tools.
• Supports Club-based fundraising efforts with coordination tools and tracking mechanisms.
• Committee & Meeting Coordination
• Schedules meetings for development-related committees and working groups.
• Prepares agendas, meeting materials, meeting minutes, and notes for distribution.
• Tracks action items and follows up with team members to support on-time completion of tasks.
• Donor & Gift Tracking
• Assists the Donor Systems Coordinator with tracking donations, donor engagement, and giving history within the organization’s Constituent Relationship Management (CRM) system.
• Assists with running standard and ad-hoc donor reports in the CRM.
• Stewardship Support
• Assists with donor acknowledgments and follow-up communications in a timely and professional manner.
• Tracks stewardship touchpoints to ensure consistent donor recognition and care.
• Supports Development leads by ensuring BGCH assets (e.g., presentations, impact reports, one-pagers) are updated and produced for meetings, handouts, and marketing purposes.
• Administrative & Operational Support
• Maintains organized development files, calendars, and documentation (digital and physical).
• Assists with general data entry, report preparation, and internal tracking tools.
• Supports internal process improvements related to overall development operations.

To be a part of BGCH culture, employees must be able to embrace and embody the following key values:

• Kindness and Aloha
• Integrity and Trust
• Diversity, Fairness, and Inclusion
• Growth Mindset
• You approach obstacles and challenges with Kindness and Aloha
  ; this includes being patient and positive when working with others.
• You make decisions and choices with Integrity in everything that you do (especially when no one is looking).
• You work towards your own and your members’
  Highest Potential s includes working with your supervisor and coworkers in a collaborative and constructive way.
• A culture of Diversity, Fairness, and Inclusion
  , is everyone s kuleana (responsibility). In a diverse, equitable, and inclusive culture, everyone can be themselves and experience the full richness of the organization as no one feels the need to suppress who they are.
• A Growth Mindset means embracing a mindset that encompasses innovation, creativity, learning, collaboration, and being open to new, uncomfortable ideas and opinions different than your own, if it means doing things more efficiently or better.