Executive Administrative Assistant

Reports To:

Executive Director, Director of Development and Director of Business and Finance

Status:
Full-Time

Compensation:
Hourly. Based on experience. Range: $17 - $22 an hour. Benefits included: medical, dental, vision, 401k and 3% matching.

Mission Statement:

RIVER OF LIFE MISSION exists to meet people in the place of their greatest need—offering food to the hungry, hope to the hurting, and the good news of Jesus Christ to all—so that many would become fully devoted followers of Him.

The Administrative Assistant will provide vital support to the Executive Director, Director of Development and the Director of Business and Finance in support of their role. This is a shared position for administrative duties as needed by each position and as allocated by time and priority.

• Assist all in day-to-day operations and administrative tasks.
• Communicate directly with board members, community partners, business partners and others as directed.
• Maintain calendars and schedules for each position.
• Draft and send professional emails and other correspondence.
• Maintain office supplies inventory, order and distribute as needed/
• Maintain office equipment, order and repair as needed.

• Manage calendar of events, setup meetings
• Host guests as needed
• Manage office and records retention

• Print the monthly Mission Moments newsletter. Sort and prepare for mailing.
• Input data for bulk mailing with the Post Office and RE Consulting.
• Operate the folding machine and fold monthly letters.
• Prepare donor thank you call lists for ED, staff and Board to thank donors.
• Print, copy and distribute documents as needed.
• Receive and coordinate responses to Website contact form submissions.
• Schedule meetings and fundraising events as requested by the ED, DD or DBF.
• Assist in preparation of Grant support data.
• Maintain file of pending estate gifts and update for the annual audit. Initiate periodic contact with trustees and ED or DD.

• Assist with HR processes of onboarding, termination, manuals and payroll management with Pro Service
• Post daily transactions using Quick Books with input from K-2 Accounting.
• Post donation data daily into Bloomerang software.
• Assist in preparing the daily bank deposits.
• Pickup mail from the Post Office
• Process payroll using Quick Books and Pro Service
• Assist in evaluating program effectiveness and identifying opportunities for improvement.
• Assist with documents needed for the annual audit.
• Pull and file all documents as needed.

• Strong administrative and organizational skills
• Familiarity with spreadsheets, email, Google Workspace, or Microsoft Office, Bloomerang and Quick Books.
• Compassionate, mission-driven, and comfortable interacting with diverse populations
• Aligns with the organization’s statement of faith()
• Ability to work independently and support a team of key executives

• Detail-oriented
• Team player and supporter
• Spirit of humility and flexibility
• Strong time management and follow-through
• Experience in nonprofit ministry

Please send a resume and brief cover letter to (Use the "Apply for this Job" box below). with the subject line “Executive Administrative Assistant Application – [Your Name].”