Office Manager; Liliuonamoku

Posted Tuesday, January 6, 2026 at 3:00 PM

The Office Manager position is responsible for the overall administrative operations of Liliʻuonamoku, including managing the front office reception area; coordinating facilities use; and repairs and maintenance of the facilities. The position is also responsible for directing and coordinating business functions of the facilities, including developing and supervising processes for the maximum utilization of work spaces, administrative services, and equipment. The position also oversees the office administrative staff and works closely with other kīpuka leads to optimize efficiency.

• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Establish a team atmosphere through leadership and teammate development. Works and oversees office administrative staff.
• Responsible for developing organizational procedures and systems for office operations including filing systems, security systems, facilities and staffing. Supports and implements all new computer software programs and follows standardized procedures for permanent records retention and retrieval.
• Oversees and is responsible for Liliu‘onamoku administrative operations budget, capital improvements, and expenditures; ensures compliance with the agency’s policies and procedures.
• Manages relationships with Alakea and LT condo’s building management teams, Liliuʻonamoku vendors and service providers to ensure that operations and maintenance (building, equipment, furnishing, etc.) are addressed.
• Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Coordinate and collaborate with the IT Department to ensure that the daily operations of all system Technologies are properly functioning.
• Responsible for and manages all the operations and reservations for LT condo unit(s).
• Coordinates service/professional contract submittals and follow-ups.
• Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company policies and budgetary restrictions.
• Responsible for arranging internal office moves and providing arrangements for office meetings and assigning parking stalls to appropriate staff.
• Participates as needed in special projects as assigned by the Office Manager Lead and collaborates with other kīpuka leads.

• Contributes to the Trust’s success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results.

• Minimum 3-5 years of experience in managing an office;
• Strong management, administrative, organizational, interpersonal, verbal communication, and writing and presentation skills are required;
• Proficient in Word, Excel and PowerPoint;
• Aloha: awareness and approach to the work with compassion, empathy, and kindness.
• ‘Imi Naʻauao: a constant desire for seeking knowledge; lifelong learner.
• Poʻokele: desire to perform in excellence.
• Wiwoʻole: maintain a courageous, brave, and fearless mindset.
• Pono: understand the appropriateness of time, place, reason, people, and tools
• Kuleana: bring a deep sense of responsibility and accountability
• Collaboration:
  
  Ability to interact effectively with youth, community partners, and multi-disciplinary teams. Knowledge of community resources and services
• Ethical Practice:
  Model the highest level of ethical behavior, integrity, and social responsibility. Uphold and embody all LT values.
• Communication:
  Clearly convey and receive information and ideas. Engage the listener and invite response and feedback. Demonstrate strong written, oral, and listening skills.
• Cultural Competence:
  Respect and relate well to people from varied backgrounds and sensitive to group differences. Experience working with at-risk youth and ability to apply positive youth development principles to that work.
• Relationship Management:
  Experience working with staff at all levels in a collaborative environment; ability to promote and sustain positive workplace values and…