Administrative Officer

Job Information

• Title: Administrative Officer
• Position Number: 0096695T
• Hiring Unit: C OF SOC SCI, SOCIAL SCI RES INST, SOCIAL SCI RES INST
• Location: UH at Manoa
• Date Posted: 02/20/2026
• Closing Date: 03/06/2026
• Band: B
• Salary: salary schedules and placement information
• Full Time/Part Time: Full-time
• Temporary/Permanent: Temporary
• Other
  
  Conditions:
  
  To begin approximately April 2026, pending position clearance and availability of funds. Appointments are annually renewable subject to satisfactory performance, program needs, and continued funding.

• Serves as an Administrative Officer for the University of Hawaii (UH) Telecommunications and Social Research Institute / Pacific Health Information Data Center (TASI/PHIDC) of the Social Science Research Institute (SSRI) and its programs.
• Provides a full range of administrative support services to include, but not limited to, budget planning, monitoring, and management; preparation of grant proposals and/or cooperative agreements and task orders; financial accounting and reporting; procurement; budget personnel; and inventory management.
• Responsible for overseeing and monitoring inventory of project equipment to ensure compliance with sponsor requirements, federal, state, UH/Research Corporation of the University of Hawaii (RCUH) policies and procedures.
• Assists Principal Investigators (PI) with proposal development. Reviews proposals to ensure compliance with sponsor requirements, federal, state, UH/RCUH procedures and guidelines.
• Prepares, reviews and processes purchase requisitions and other fiscal and procurement documents for UH and RCUH.
• Formulates and manages budgets and budget projections to ensure program objectives are met within available budget.
• Provides technical and administrative advice, interpretations, and/or makes effective recommendations regarding applicable policies, procedures and other administrative requirements to the project coordinator, Director, and PI.
• Collects and analyzes fiscal, budget, and program data and prepares various reports as required by management, and provides technical administrative recommendations.
• Responsible for all aspects of personnel functions, including recruiting, onboarding, and evaluations.
• Works with both UH and RCUH fiscal and human resources staff to meet program needs/requirements.
• Serves on program/project management team and provides guidance for administrative matters.
• Keeps abreast of changes in applicable administrative and fiscal policies and procedures.
• Establishes, implements, reviews and/or amends the Standard Operating Procedures (SOPs) for UH TASI/PHIDC of the SSRI.
• Ensures compliance with applicable laws, regulations, policies, procedures and other guidelines.
• Supervises staff and student assistants.
• Trains staff and student assistants in preauditing financial documents and other tasks as needed.
• Other duties as assigned.

• Possession of a baccalaureate degree in Business Administration, Arts and Sciences, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business management and/or providing administrative support for a project or program; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of fiscal management and/or personnel management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with fiscal management and/or personnel management.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software and spreadsheet software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

• Demonstrated strong organizational skills and leadership skills.
• Knowledge of UH, UH Foundation, and RCUH applicable laws, administrative rules, policies, procedures, and practices.
• Experience in financial management in a public institution of higher education.
• Master's Degree in Business Administration or related field.
• Knowledge of the UH…