Admissions Assistant

The Admissions Assistant plays a critical role in shaping the experience of prospective families and ensuring the operational excellence of the Admissions and Enrollment Management (AEM) Office. As the first point of contact, this individual creates a welcoming, responsive, and highly organized admissions experience from initial inquiry through enrollment. The role is both front‑facing and systems‑driven, requiring exceptional customer service, strong attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

The Admissions Assistant reports to the Director of Enrollment Management and serves as a key ambassador of Mid‑Pacific’s mission and core values.

• Serve as the first point of contact for prospective and current families via phone, email, and in‑person interactions.
• Provide timely, accurate, and welcoming responses to inquiries, ensuring a high‑touch, relationship‑centered experience.
• Greet visitors and support the daily operations of the AEM office with professionalism and warmth.
• Represent Mid‑Pacific as a knowledgeable and enthusiastic ambassador of the school.

• Manage and process admissions files, ensuring accuracy, completeness, and timeliness.
• Monitor applicant progress and follow up on missing documents and requirements.
• Maintain organized and up‑to‑date electronic records and filing systems.
• Prepare and distribute admissions communications, including acceptance packages and required documentation.
• Ensure the confidentiality and security of all applicant data, handling sensitive information with discretion and in accordance with school policies and applicable privacy regulations.

• Manage the AEM office calendar, including scheduling tours, interviews, assessments, and internal meetings.
• Coordinate logistics for admissions‑related activities across multiple divisions and departments.
• Ensure smooth communication and alignment among faculty, staff, and administrative teams.

• Support the planning and execution of a wide range of admissions events and activities, including open houses, campus tours, school fairs, interviews, assessments, and welcome events throughout the year.
• Coordinate event logistics, including scheduling, registration, materials preparation, space setup, and communication with participants and internal teams.
• Communicate with prospective families to provide timely information and support leading up to events.
• Assist in preparing event materials and ensuring all details are organized and ready in advance.
• Provide on‑site support during events to ensure a smooth, welcoming, and well‑coordinated experience for prospective families.
• Partner with team members and school colleagues to ensure alignment and strong execution across all admissions events.

• Maintain and update admissions processes, policies, forms, and internal documentation to support clear and consistent operations.
• Ensure accurate data entry and organization within admissions systems and records.
• Collaborate with Marketing and Communications to keep admissions information accurate and up to date across platforms, including the website, newsletters, and print materials.
• Identify and communicate any gaps or inefficiencies in workflows and processes.
• Support improvements to systems and procedures to help the office operate more efficiently and effectively.

• Process purchase orders and track expenses for the AEM office, ensuring accuracy and timely submission.
• Maintain organized and up‑to‑date records of departmental expenditures and budgets.
• Partner closely with the Business Office to support financial processes.
• Assist in monitoring budgets and reconciling expenses as needed.
• Ensure compliance with school policies and procedures related to financial operations and documentation.

• Maintain organization of the front office, office supplies, materials, and operational needs.
• Collaborate with administrative assistants and colleagues across…