Office Assistant II,III - Ke Kula `O `Ehunuikaimalino Job Honolulu area,Hawaii USA,Administrative/Clerical

Overview

This posting is for various Office Assistant positions. The authorized level is Office Assistant III, with openings down to Office Assistant II when needed.

Salary Range

Office Assistant II (SR-06): $3,141.00 per month

Office Assistant III (SR-08): $3,266.00 per month

Responsibilities

Create, edit, print, store, retrieve, and delete documents using computer word processing and other software, in draft or final form, as needed.

Prepare, review, and process forms, records, reports, applications, and other documents for accuracy, completion, and conformance to established requirements.

Check records and forms such as applications, permits, requisitions, vouchers, and other materials for completeness and accuracy; evaluate the information for conformance with established requirements; and process documents in accordance with established policies and procedures.

Search through a variety of paper and electronic files and records, extract, compile, and summarize information, and prepare periodic and special reports.

Compose routine correspondence and letters of acknowledgment.

Set up and maintain paper and electronic files and revise filing systems as necessary.

Provide general information and resolve complaints in person or over the telephone, explaining rules, regulations, policies, and procedures and knowledge of the organization’s purpose and functions.

Determine the need for and make routine orders for necessary supplies, materials, or other items.

Make arrangements for travel, equipment maintenance, telephone service, and other similar matters.

Provide training and guidance to, and assign, review, and evaluate the work of clerical subordinates performing work comparable to the class Office Assistant II.

Experience Requirements

Applicants must have progressively responsible experience of the kind and quality described below and in the amounts shown. Experience possibilities include equivalent combinations of training and experience.

Office Assistant II:
Basic 0.5 years, Clerical 0 years, Supervisory Aptitude 0, Total 0.5 years.
Office Assistant III:
Basic 0.5 years, Clerical 1 year, Supervisory Aptitude required, Total 1.5 years.

Basic

Experience:

Work experience demonstrating knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical

Experience:

Work experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Aptitude: Required for positions with supervisory responsibility. Demonstrates aptitude or potential for supervisory duties through successful completion of assignments involving supervisory responsibilities or aspects of supervision, such as serving as a group or team leader, or completion of training courses in supervision with application of supervisory skills.

Keyboarding/Computer Skill Requirement: Some positions require keyboarding proficiency and/or the ability to use computers and word processing or other software applications. Positions requiring keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.

Substitutions Allowed

Graduation from high school or equivalent may be substituted for Basic Experience.

Excess Clerical Experience may be substituted for Basic Experience.

Successful completion of a substantially full‑time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.

Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he or she has the ability to perform the duties of the position for which he or she is being considered.

Salary

The advertised salary is based on full‑time employment and includes shortage and school year differentials, if applicable.

Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained…

Office Assistant II, III - Ke Kula `O `Ehunuikaimalino