Strategic Executive Assistant

* Executive Support

* Provide high-level administrative and strategic support to the Executive and department leadership, exercising independent judgment to ensure effective use of leadership time and focus.

* Manage the Executive's calendar and schedule balancing priorities, proactively resolving conflicts, ensuring appropriate desk time and downtime, and maximizing efficiency.

* Brief the Executive on schedule changes, priorities, and high-impact deadlines to support workload.

* Screen incoming calls and correspondence. independently triage, research, prioritize, and respond where appropriate, including sensitive, proprietary, and confidential matters.

* Act as a liaison between the Executive and management personnel, their assistants, and internal and external stakeholders.

* Coordinate and manage meetings and conference calls, including attendee scheduling, logistics, conference rooms, catering, technology needs, materials, and follow-up to ensure preparedness and accuracy.

* Create and distribute clear, well-organized memos, reports, presentations, and spreadsheets, including materials containing sensitive and confidential information; coordinate reviews and approvals as required.

* Arrange complex, multi-stop travel itineraries; prepare and compile travel documentation and receipts for reimbursement submission.

* Demonstrate discretion, initiative, diplomacy, and problem-solving skills when handling urgent requests, last-minute changes, and challenging situations.

* Recommend and implement improvements to administrative processes to increase efficiency and effectiveness.

* Communication Department Coordination

* Support and coordinate Communications department initiatives, acting as a strategic partner in planning, execution, and cross-functional alignment.

* Manage and coordinate communications-related projects, collaborating with internal and external stakeholders to produce requested materials and support corporate meetings, events, and special projects.

* Partner with the Executive and leadership team to support development, execution, and adjustment of strategic initiatives aligned with organizational goals.

* Gather and interpret data to identify trends and generate insights that inform strategic and operational decisions.

* Monitor high-priority departmental and organizational projects, providing regular status updates, recommending next steps, and supporting execution and project management efforts.

* Assist with developing and tracking department processes to ensure smooth, cohesive workflows across teams; communicate updates and adjustments to stakeholders as needed.

* Serve as a thought partner for Executive on complex, high-level initiatives, supporting strategic planning through execution.

* Administrative Support

* Provide operational and administrative support for department.

* Review staff expense reports for accuracy and completeness; approve or deny on behalf of leadership and route approved reports for final authorization.

* Coordinate maintenance and setup of department equipment, partnering with building management and IT as needed.

* Onboard new employees to ensure readiness on administrative matters.

* Maintain department records and files in compliance with corporate document retention guidelines.

* Performs all other miscellaneous responsibilities and duties as assigned or directed, which may include leading small local or virtual events and projects.

* Associates degree and three years related experience or equivalent combination of education and experience.

* Excellent interpersonal and communication skills (verbal and written).

* Demonstrated experience working with management/leadership.

* Demonstrated ability to handle confidential matters.

* Administrative skills.

* Strong verbal and written communication skills.

* Effective time management and people management skills.

* Basic knowledge of Microsoft Office applications. Including but not limited to Word, Excel, PowerPoint, and Outlook.