Administrative Assistant Iii - Oahu Job Honolulu area,Hawaii USA,Administrative/Clerical

Position: ADMINISTRATIVE ASSISTANT III - OAHU

Administrative Assistant III

Salary: $4,388 to $5,555 per month (SR-16, Step C to I)

Serve as a trusted personal assistant to the manager, maintaining a confidential relationship and providing overall awareness of organizational activities.

Perform a variety of clerical and minor administrative duties, including maintaining files, arranging travel, composing correspondence, receptionist duties, routing correspondence, reviewing outgoing correspondence for format, grammar, and punctuation, maintaining a log of pending work, and using computers and software applications (word processing, spreadsheets, databases).

Provide personal assistance to an administrator or executive by attending to administrative details, exercising sound judgment, and supporting program and organization activities.

Qualifications

Legal Authorization to Work: Candidates must be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical

Experience:

Six (6) months of work experience demonstrating knowledge of English grammar, spelling, arithmetic, and the ability to read, understand, speak, and write simply and directly.

Specialized Clerical

Experience:

A. Two (2) years of progressively responsible typing and/or substantive clerical work, including knowledge of common office appliances and equipment, the ability to carry out procedures in clerical work systems, and perform secretarial tasks such as telephone and walk‑in receptionist duties, file maintenance, travel arrangements, correspondence composition, routing, format review, and use of word processing, spreadsheets, and databases.
B. One (1) additional year of progressively responsible typing and/or substantive clerical work demonstrating the ability to perform secretarial duties including: personal assistance to an administrator or executive, overall awareness of program/organization activities, and sound judgment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Driver’s License: Some positions require possession of a valid driver’s license at the time of appointment.

Special Requirements: Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.

Skill Requirements: Certain positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute.

Equal Employment Opportunity & Accommodations

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808‑587‑1111 for assistance.

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