Office Assistant IV - Executive Office Early Learning Job Honolulu area,Hawaii USA,Administrative/Clerical

Position: Office Assistant IV - Executive Office on Early Learning

Salary Range: Office Assistant IV, SR-10: $3,471.00 per month

Responsibilities

Evaluates and processes documents according to individual circumstances where the correct course of action is not clearly defined.

Performs extensive searches through paper and electronic files, extracts, refines and organizes necessary information and prepares reports.

Summarizes materials and prepares reports requiring the interpretation and analysis of data and judgment as to format and details of presentation.

Evaluates various office processes and determines which may be performed more efficiently through the use of office automation; sets up databases, templates, procedures, etc. that will best meet user and office requirements.

Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant III.

Experience Requirements

Class Title
:
Office Assistant IV

Basic Experience (years): ½

Clerical Experience (years): 2

Supervisory Aptitude
: **

Total Experience (years): 2-½

Basic Experience

Work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical Experience

Work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Aptitude

Supervisory aptitude is required for positions with supervisory responsibility. It is the demonstration of aptitude or potential for supervisory duties through successful completion of assignments that involve supervisory responsibilities, e.g., by serving as a group or team leader, or by completing training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Substitutions

Allowed

Graduation from high school or equivalent may be substituted for Basic Experience.

Excess Clerical Experience may be substituted for Basic Experience.

Successful completion of a substantially full‑time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for Clerical Experience on the basis of fifteen (15) semester credits of satisfactorily completed coursework for six (6) months of experience, up to a maximum of two (2) years.

Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen (15) semester credits for six (6) months of experience, up to a maximum of two (2) years.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full‑time, 40‑hour workweeks. Part‑time experience is pro‑rated. Example:
Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example:
Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment

Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and…