Executive Administrative Assistant

Aloha! One of Hawaii's largest healthcare organizations is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide executive-level administrative and operational support across Utilization Management transformation and leadership activities. This role will support calendar management, executive travel arrangements, meeting coordination, executive communications, presentation preparation, document management, operational logistics, and administrative coordination across multiple leaders, initiatives, and stakeholders. The ideal candidate is highly organized, detail-oriented, responsive, and able to operate effectively in a fast-paced executive environment requiring professionalism, discretion, adaptability, and strong follow-through.

• Executive & Administrative Support
  • Manage executive travel, complex calendars, scheduling, and meeting coordination across multiple leaders and stakeholders
  • Coordinate meetings, leadership forums, work groups, and operational sessions
  • Prepare meeting materials, agendas, notes, presentations, and follow-up documentation
  • Support executive communications, correspondence, and document preparation
  • Organize and maintain administrative files, records, and operational documentation
• Operational Coordination
  • Coordinate logistics and administrative support for operational and transformation initiatives
  • Track action items, meeting follow-up, and administrative deliverables
  • Support onboarding, team coordination, and administrative workflow activities
  • Assist with operational reporting, document formatting, and presentation preparation
• Stakeholder & Leadership Support
  • Serve as a professional point of coordination across leaders, departments, vendors, and stakeholders
  • Help ensure timely communication, scheduling alignment, and meeting readiness
    
    Maintain professionalism, discretion, and confidentiality in handling sensitive information
• Administrative Excellence
  • Promote organization, responsiveness, professionalism, and operational efficiency
  • Anticipate administrative needs and proactively support leadership operations
  • Help maintain consistency in administrative processes and coordination activities

• Minimum Qualifications
  • High school diploma or equivalent required
  • 3–5+ years of administrative or executive support experience
  • Experience supporting senior leaders or executives
  • Strong organizational and time management skills
  • Strong verbal and written communication skills
  • Proficiency in Microsoft Office Suite, Teams, Outlook, and Power Point
  • Ability to manage multiple priorities in a fast-paced environment
• Preferred Qualifications
  • Experience supporting executive-level operations or leadership teams
  • Experience coordinating large meetings, leadership calendars, and executive logistics
  • Healthcare experience helpful but not required
  • Experience in preparing executive presentations and professional documents
• Key Skills & Attributes
  • Highly organized
  • Professional
  • Proactive
  • Detail-oriented
  • Responsive
  • Collaborative
  • Adaptable
  • Discreet
  • Dependable
  • Service‑oriented

Primarily on‑site in Honolulu, HI with flexibility to work hybrid; the first couple of months will be on‑site. Parking in the building is free.

Background check required.

Pay range: $22.00–$26.00/hr.

Eligible benefits may include:

• Medical, dental & vision (if eligible)
• Critical illness, accident, and hospital coverage
• 401(k) retirement plan – pre‑tax and Roth contributions available
• Life insurance (voluntary life & AD&D for employee and dependents)
• Short and long‑term disability
• Health spending account (HSA)
• Transportation benefits
• Employee assistance program
• Time off/leave (PTO, vacation, or sick leave)

This company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.