Administrative Assistant

TEKsystems is seeking a highly organized, professional, and proactive Administrative Assistant to support leadership within a fast-paced and evolving operational environment. This role provides executive-level administrative and coordination support across multiple leaders, initiatives, and stakeholders. This is an excellent opportunity for someone who thrives in a dynamic environment, demonstrates strong attention to detail, and brings a high level of professionalism, discretion, and follow-through.

• Manage complex executive calendars, scheduling, and meeting coordination across multiple leaders
• Coordinate executive travel arrangements and logistics
• Prepare agendas, meeting materials, presentations, and follow-up documentation
• Draft and support executive communications, correspondence, and documentation
• Maintain organized administrative files, records, and documentation
• Support logistics and administrative coordination for operational initiatives and projects
• Track action items, follow-ups, and administrative deliverables
• Assist with onboarding coordination and team administrative activities
• Support reporting, document formatting, and presentation preparation
• Serve as a professional point of coordination across leaders, departments, and stakeholders
• Ensure alignment on schedules, communications, and meeting readiness
• Handle sensitive information with a high level of confidentiality and discretion
• Promote organization, professionalism, and operational efficiency
• Anticipate needs and proactively support leadership priorities
• Help maintain consistency in administrative processes and workflows

• 2–5+ years of administrative or administrative assistant experience
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Teams, PowerPoint)
• Ability to manage multiple priorities in a fast-paced environment
• Experience coordinating calendars and meetings
• Experience preparing documentations
• Healthcare industry experience is a plus
• Highly organized and detail-oriented
• Professional and dependable
• Proactive with strong follow-through
• Adaptable and responsive in a fast-paced environment
• Collaborative and service-oriented
• Strong communication and interpersonal skills
• Discreet with sensitive information

• Primarily on-site in Honolulu, HI with flexibility for hybrid work
• Initial onboarding period will be fully on-site
• Convenient on-site parking available

This is a Contract position based out of Honolulu, HI.

The pay range for this position is $ - $

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Honolulu,HI.

This position is anticipated to close on Jun 12, 2026.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.