Administrative Assistant

Job Summary

The P JA ADMINISTRATION Department of the P ENVIRONMENTAL Division at Hawaiian Electric Company has 1 Management vacancy available (Role: Non-Exempt).

• Provides direct administrative support to the division, including maintaining the division filing system, creating and maintaining reports, photocopying and routing correspondence, scheduling appointments and related arrangements for internal and external meetings, coordinating travel arrangements and cost reimbursements, handling company sensitive and confidential correspondence and information, preparing facilities and equipment for meetings, assisting in preparing meeting agendas, meeting materials, status reports, development of regulatory materials, and taking meeting minutes.
• Researches, compiles and organizes data to facilitate decision-making, including preparation of presentations and related materials, and development and distribution of reports.
• Coordinates the division’s information technology requests that include telephone and computer resources. Provides administrative support including answering and directing phone calls, preparing correspondence, filing, maintaining inventory of office supplies, and coordinating purchases.
• Performs special assignments as requested and provides back‑up relief when necessary.
• Participates in company emergency response activities as assigned.

• Knowledge Requirements:
  • Knowledge of general office procedures and methods.
  • Working knowledge of general business practices.
  • Working knowledge of personal computers and related software applications such as spreadsheets, word processing, and presentations.
  • Knowledge of legislative, operational, financial, and regulatory processes helpful.
• Skills Requirements:
  • Strong interpersonal skills to effectively deal with a variety of individuals.
  • Ability to prepare effective presentations and reports using office equipment, personal computers, and related software applications.
  • Ability to effectively communicate with all levels of the organization, both verbally and in written communication.
  • Ability to remain flexible and adapt to rapidly changing priorities.
  • Ability to handle confidential matters and materials discreetly and professionally.
• Experience Requirements:
  • Several years (3‑5) of general office/administrative experience utilizing PC‑based programs.

Role: Non-Exempt

Number of Vacancies: 1

Location: Honolulu – Oahu

Hiring Range: $54,500.00 to $68,100.00

EEO Statement:
Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at .