Administrative Assistant - Honolulu

Position: Administrative Assistant - Honolulu, HI
Description & Requirements

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we've expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today's global, distributed workforce.

From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at

Overview:

The Administrative Assistant will support the Sales Management Staff on a daily basis. The position provides meeting and document support for Sales Team.

Responsibilities:

* Track mainland and interisland equipment shipments, ensuring that alerts are provided to sales reps and managers, ensuring that all containers have been retrieved from shipping docks and entered into inventory

* Coordinate equipment installations and removals with rigging team

* Manage equipment and consumable supplies in Honolulu Demo Room (Xerox Innovation Center)

* Manage loaner machines, tracking location and providing supplies as required

* Point person for all Xerox equipment at Honolulu office, coordinating service calls as required and maintaining adequate supply of consumables.

* Coordinate and schedule meetings as required by local management or staff

* Print sales brochures and folders for Hawaii sales representatives, maintaining on-site inventory

* Order and maintain paper inventory, including standard copy paper and specialty items for marketing needs

* Order and maintain office supplies for all employees at Honolulu facility (company envelopes, pens and post-its, etc.)

* Maintain accurate office (demo room and office) device inventory and loan records

* Phone coverage for Honolulu incoming administrative and sales inquiry calls

* Greet clients and assist in setting up demo room for client demos

* Manage parking validations for client visits and events

* Receive and send all mail: USPS, UPS, DHL

* Create and distribute general correspondence as required

* Compile and complete sales reports as required to include:
Cancel Report, Competitive Information Report (CIA)

* Set up XDA Accounts and disseminate installation information for XDAs to clients

* Send mail to Neighbor Island and Remote locations to include Guam and Saipan.

* Support client events with on-site registration and coordination.

* Act as focal for building floor wardens and emergency plans (BRP and EAP)

* Primary back-up for Executive Assistant

Required Skillset:

* Intermediate proficiency with Microsoft Office (Word, Excel, Outlook)

* Strong organizational and multitasking skills

* Clear communication skills and a customer service mindset

What We Offer:

* Competitive compensation (hourly compensation and applicable overtime).

* Comprehensive benefits offerings (including medical, dental, vision, and life insurance).

* Retirement plan - 401k.

* Paid holidays, personal choice days and paid time off.

* A culture that offers flexibility and a healthy work-life balance.

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