Administrative Assistant

Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a real estate company in Honolulu, Hawaii. This Direct Hire position is ideal for someone who enjoys keeping teams organized, communicating with clients and vendors, and ensuring administrative tasks are handled accurately and efficiently. The role requires excellent interpersonal skills, strong coordination skills, and the ability to manage multiple priorities in a fast-paced setting.

Responsibilities:

- Manage front-office and administrative activities by greeting visitors, directing inquiries, and maintaining a welcoming office experience.

- Handle incoming and outgoing phone communication, respond to emails, and provide timely customer service to tenants, vendors, and internal stakeholders.

- Prepare, update, and maintain records through accurate data entry, document formatting, and file organization using Microsoft Office applications.

- Coordinate calendars and schedule appointments, meetings, and other business activities to support team productivity.

- Process incoming and outgoing mail and ensure correspondence is routed to the appropriate contacts without delay.

- Work with multiple vendors to support service coordination, follow-ups, and general office needs.

- Assist with planning and organizing office meetings, property-related events, or team functions as needed.

- Create spreadsheets, letters, and reports in Excel, Word, and Outlook to support day-to-day administrative operations.

Requirements

- Prior experience in an administrative support or office coordination role.

- Strong verbal and written communication skills with a customer-focused approach.

-Ability to answer phones and provide excellent customer service

- Proficiency with Microsoft Excel, Microsoft Word, and Microsoft Outlook.

- Accurate data entry skills and the ability to type at a speed of at least 60 words per minute.

- Experience managing phone lines, email correspondence, and appointment scheduling.

- Ability to work effectively with visitors, team members, and external vendors.

- Strong organizational skills with the ability to handle multiple tasks and deadlines.

- Detail-oriented approach and attention to detail in a fast-paced office environment.

Free parking provided! This is a great opportunity for you to launch or expand your career in property management or real estate with room for growth! Apply online or call us today at .

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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