Program Officer; Education

Position: Program Officer (Education)
The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options.

The Center's 21-acre Honolulu campus, adjacent to the University of Hawai'i at Mānoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region.

Our Education team is seeking an on-site Program Officer for a limited, one-year appointment (with possibility of extension). This position provides a wide range administrative and operational support to designated team(s), ensuring assigned programs and activities have the appropriate work coordination, planning, reporting, communications, and budgeting. The incumbent liaises with internal departments, external partners, funders, and stakeholders to ensure effective program delivery and compliance with applicable requirements.

MAJOR DUTIES:

• Plans, coordinates, and delivers administrative and logistical support for individual and group activities within the Education program including workshops, conferences, and seminars in coordination with Education Program Specialists and student leadership teams.
• Assists staff and students with planning and budgeting for participant programs/activities and prepares work calendars. Monitors activity budgets, tracks expenditures, prepares financial projections, and recommends responsible use of allocated resources.
• Prepares and routes administrative and fiscal documents for student scholarships and programmatic activities in accordance with Center policy and procedures. Coordinates housing arrangements and travel logistics for new and continuing students. Organizes documents and maintains accurate records.
• Collaborates with CER in the development, design, and publishing of event flyers, social media posts, blog, and other-related promotional event resources and collateral for student activities. Ensures all physical and digital promotional materials comply with EWC branding policies.
• Builds and maintains positive working relationships with student leaders and internal stakeholders to support cross-functional program execution. Works closely with student leaders to plan and execute high-quality events and activities, bringing teams together for regular meetings, helping create timelines and work plans, and guiding and monitoring student progress on logistical aspects of activities.
• Liaises with EWC IT office on purchase and adoption of technologies for EP activities. Assists students and EP staff in using technologies (e.g., Survey Monkey, Google, Mentimeter, Canva, Wordpress, You Tube) for program promotion, organization, evaluations, collection of data and other needs.
• Maintains activity records and provides continuity for student-run program planning. Works closely with students to develop after-action reports and create thorough records and templates to guide future leaders of activities.
• Drafts communication materials, outreach content, and stakeholder updates of EP events for Board of Governors reports, EWC annual reports, webpages and in other spaces that promote program awareness and engagement.
• Assists with the production and coordination of consultant contracts, Memorandums of Understanding or Memorandums of Agreement.
• Assists with the administration of EWC Travel Grants, Field Research, and Student Emergency funding. Ensures student compliance with EWC fiscal and other policies in expenditures and activities.
• Arranges travel and assists with travel-related documentation for staff.
• Assists student leaders and interns…