Administrative Assistant Ii, Iii

Recruitment Information

HOW TO APPLY:

See "Other Information" Below

Please be advised that the hiring process for this position is part of the Department of Health’s Hiring Innovation for Rapid Employment (HIRE) Pilot Project. The Pilot Project will defer the traditional screening of applications for minimum qualifications until after a selection has been made. Therefore, the referral of an application to the hiring manager and the opportunity to interview for the position do not indicate that the applicant meets the minimum qualifications for the position, nor do they guarantee employment.

If selected for the role, a comprehensive review of the application packet will occur to ensure that the minimum qualifications are met. If the selectee is deemed qualified, a conditional offer will be issued.

This posting is for the State of Hawaii, Department of Health

The position is located on the Island of HAWAII, KAUAI

Salary:

• Level II $4,054 - $5,133 per month (SR-14, Step C to I)
• Level III $4,388 - $5,555 per month (SR-16, Step C to I)

The State Recruiting Office will refer all inquiries regarding this civil service recruitment to the Department of Health.

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. The program manager served is at a level in the State's hierarchy which requires that he/she be substantially involved in planning, programming, and budgeting, in addition to work direction and coordination, as well as appropriate liaison and public relations.

An Administrative Assistant speaks and acts for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.

The Administrative Assistant II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work; and performs other related duties as assigned.

An Administrative Assistant serves as a trusted personal assistant which require a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.

The Administrative Assistant III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other related duties as assigned.

To qualify, you must meet all of the following requirements. Please note that unless specifically indicated, the required education and experience may not be gained concurrently. In addition, qualifying work experience is credited based on a 40‑hour work week.

• General Experience Requirement (Level II-III):
  Six (6) months of work experience which involved performing tasks that demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
• Specialized Experience Requirement – Level II:
  Two (2) years progressively responsible typing and/or substantive clerical work that demonstrated the knowledge of common office appliances and equipment, ability to carry out procedural work in clerical systems, and perform secretarial tasks such as serving as a telephone and walk‑in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence;
  
  reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and use of computers and software applications (e.g., word processing, spreadsheet, databases).
• Specialized Experience Requirement – Level III:
  Two (2) years progressively responsible typing and/or substantive…