Administrative Assistant I And Ii - Oahu

Recruitment Information

Recruitment Number 26-0078

Administrative Assistant I – $3,748 to $4,742 per month (SR-12, Step C to I)

Administrative Assistant II – $4,054 to $5,133 per month (SR-14, Step C to I)

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

As some vacancies may be for temporary employment, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.

You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction‑in‑force.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

These positions perform secretarial services as a primary work assignment, along with minor administrative, clerical and related services for a program manager. Administrative Assistants speak and act for the manager or administrator served in those matters delegated in order to facilitate workflow, coordination and management controls, and relationships with others both within and outside the organization.

Administrative Assistant I serves as a secretary to a manager of a program and organization of modest complexity; may supervise and participate in performing complex clerical work; and performs other duties as required.

Administrative Assistant II serves as a secretary to the manager of a program and organization of considerable scope and complexity; may supervise and participate in performing highly complex clerical work; and performs other related duties as assigned.

To qualify, you must meet all of the following requirements:

• Legal authorization to work:
  The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
• Administrative Assistant I qualifications:
  • General clerical experience:
    Six (6) months of work experience which involved performing tasks demonstrating knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
  • Specialized clerical experience:
    One (1) year of progressively responsible typing and/or substantive clerical work which demonstrated possession of knowledge of common office appliances and equipment, and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.
• Administrative Assistant II qualifications:
  • General clerical experience:
    Six (6) months of work experience which involved performing tasks demonstrating knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly.
  • Specialized clerical experience:
    Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of knowledge of common office appliances and equipment, and the ability to carry out procedures in clerical work systems and to perform secretarial tasks as described in the Minimum Qualification Requirements.
• Keyboarding/Computer skill:
  Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute, with or without reasonable accommodation. Some of the immediate vacancies have this requirement.
• Shorthand/Dic‑ation skill:
  Some positions require the ability to take and transcribe dictation accurately at 80 net words per minute, with or without reasonable…