Administrative Assistant Iii - Oahu

Recruitment Information

Recruitment Number 24-0314

Salary: $4,388 to $5,555 per month (SR-16, Step C to I)

Note:

Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This recruitment will be used to establish a list of qualified candidates to fill any current permanent full‑time and temporary full‑time vacancies, and may be used to fill future vacancies as they occur.

Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions.

An Administrative Assistant serves as a trusted personal assistant requiring a close and confidential relationship with the manager or administrator served; an overall awareness of the activities and administrative framework of the organization; and the performance of a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served.

The Administrative Assistant III serves as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope; and performs other related duties as assigned.

Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State to be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

General Clerical

Experience:

Six (6) months of work experience involving tasks that demonstrate knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions, and speak and write simply and directly.

Specialized Clerical

Experience:

• A. Two (2) years of progressively responsible typing and/or substantive clerical work demonstrating knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk‑in receptionist; maintaining a system of files; making travel arrangements; composing correspondence;
  
  obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
• B. One (1) additional year of progressively responsible typing and/or substantive clerical work experience, demonstrating the ability to perform secretarial duties including, but not limited to: providing personal assistance to an administrator or executive by attending to the administrative details of an office; having an overall awareness of the activities and administrative framework of a program/organization; and exercising sound judgment.

Substitutions Allowable: Relevant substitutions as described in the Minimum Qualification Requirements will be applied.

Driver's License: Some positions require possession of a valid driver's license at the time of appointment.

Special Requirements: Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.

Skill: Certain positions require the ability to type 40 net words per minute and/or take and transcribe dictation at 80 words per minute. Applicants who do not possess these skills will be considered only for positions not requiring the above rates.

The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, refer to the full Minimum Qualification Requirements.

The State of Hawaiʻi complies with federal and state disability laws and makes reasonable accommodations for applicants and…