Administrative Assistant

$18-25/hr

ADMINISTRATIVE ASSISTANT

The Administrative Assistant supports the General Affairs management team in day-to-day operations. This position incorporates assisting Division Manager with general administrative duties including data entry, filing and document management. The person in this position must possess strong organizational skills, exceptional attention to detail, effective communication abilities, and a willingness to collaborate in a fast-paced environment.

• Review and register Ringi, circulating them between the appropriate departments and all required signatories.
• Notify Ringi applicant of approval or disapproval, sending them a copy of the approved or disapproved Ringi.
• Arrange for and attend weekly meetings with Japan office to discuss Upper Ringi.
• Reviews and processes Business Trip Applications.
• Coordinates and makes travel arrangements for flights, car rentals and hotel accommodations.
• Work with travel agents to coordinate travel for international trips.
• Reviews expense reports and travel agency invoices, circulating them for approval and forwards them to accounting for processing.
• Assists all team members and supervisor in supporting and coordinating multiple projects.
• Assist department manager in gathering data/information in the preparation of reports.
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc., developing, managing, and maintaining filing system.
• Prepare and distribute memos, emails and correspondence to internal team members and management.
• Share in answering and direct incoming calls, taking messages, and responding to office visitor’s inquiries in a professional and courteous manner.
• May participate in managing office duties, such as ordering supplies, and maintaining office organization and cleanliness.
• May be assigned other projects related to job by management.

TBA

Honolulu, Hawaii

$18-25/hr

Saturdays, Sundays, National Major Holidays

• Associate degree or higher in any field; or an equivalent combination of education and related work experience.
• Experience as an administrative assistant or in a similar role helpful.
• Speak, read, and type business level or higher English and Japanese.