Administrative Coordinator

Job Summary

This role serves as the front-of-house representative while also providing administrative support to multiple team leaders and assisting with coordination across the company along with graphic design capabilities. The ideal candidate is highly organized, detail-driven, and comfortable working in a creative, fast-paced environment.

• Serve as the front desk point of contact, greeting guests and maintaining a professional presence
• Coordinate daily administrative operations to support efficiency
• Provide administrative support to multiple team leaders and departments
• Assist with vendor coordination, scheduling, and general office organization
• Maintain and organize the design library and materials
• Support basic marketing and graphic-related tasks as needed
• Ensure smooth day-to-day workflow within the environment

• Strong administrative and organizational experience in a professional office setting
• Professional presentation and communication skills suitable for front-facing responsibilities
• Ability to manage multiple priorities and support various team members simultaneously
• Experience with basic graphic or marketing-related tasks
• Proficiency in standard office software (e.g., Microsoft Office or similar tools)
• High attention to detail and ability to work independently

• Experience with in the Architecture, Engineering, or Construction (A/E/C) industry is a plus
• Experience with basic graphic design and a portfolio to present

This is a Permanent position based out of Honolulu, HI.

The pay range for this position is $45,000.00 - $52,000.00 per year.

Medical, Dental, Vision, 401k, and other benefits are offered.

This is a fully onsite position in Honolulu, HI.

This position is anticipated to close on Jul 1, 2026.

The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.