Senior Administrative Coordinator

Additional Information: $25.00 - $32.00/hour (depending on education level and experience)

Help power innovation by keeping people, projects, and operations connected.

Oceanit is seeking an experienced and highly organized Senior Administrative Coordinator to support the administrative and operational functions of our Corporate Office. This hands‑on role provides professional, customer‑focused support across a wide range of activities, including shipping logistics, inventory and asset management, travel coordination, procurement support, facilities operations, special events, and company‑wide initiatives.

The ideal candidate thrives in a fast‑paced environment, enjoys solving problems, and takes pride in creating efficient processes that enable teams to perform at their best. This position plays a critical role in supporting Oceanit’s people, projects, and operations while ensuring a high level of service and organizational effectiveness.

Oceanit provides a dynamic work environment where innovation thrives and employees are valued.

Our benefits package includes:

• 401(k) Retirement Plan with Company Matching
• Paid Time Off (PTO) and Holidays
• Flexible Spending Accounts (FSA)
• Life Insurance & Disability Coverage
• Wellness Programs
• A collaborative, mission‑driven workplace where creativity and initiative are celebrated

• Oversee and coordinate all company shipping activities, including domestic and international shipments, hazardous materials, and ITAR‑compliant shipments.
• Manage company‑wide inventory and asset tracking for both government‑owned and Oceanit‑owned property, ensuring compliance with documentation, tagging, and audit requirements.
• Lead annual physical inventory activities and maintain accurate asset records while identifying opportunities to improve operational efficiency and storage utilization.
• Provide responsive, customer‑focused support to employees, managers, and project teams while serving as a trusted resource for operational and administrative needs.
• Identify process improvements, solve logistical challenges, and help ensure the efficient execution of day‑to‑day business operations.
• Collaborate across departments to support organizational priorities and provide backup support for administrative functions as needed.

• Associate’s or Bachelor’s degree in Business Administration, Operations, Logistics, Supply Chain Management, or a related field preferred; equivalent experience will be considered.
• 5+ years of experience in administrative operations, logistics, office management, procurement, or a related role.
• Strong organizational, time management, and problem‑solving skills with the ability to manage multiple priorities and deadlines.
• Excellent customer service, interpersonal, written, and verbal communication skills.
• Proficiency with Microsoft Office applications and business systems; experience with JAMIS is a plus.
• Strong attention to detail, accuracy, and follow‑through.
• Ability to work independently, exercise sound judgment, and collaborate effectively across all levels of the organization.
• Availability to work on site Monday – Friday 8:00 am – 5:00 pm

• Experience coordinating shipping and logistics activities; hazardous materials shipping experience is highly desirable.
• Knowledge of inventory management, asset tracking, travel coordination, purchasing, and office operations.
• Experience supporting government contracts, research organizations, engineering firms, or technology‑focused environments.
• Familiarity with ITAR regulations, government property management requirements, or compliance‑driven operations.
• Knowledge of procurement, vendor management, and travel administration best practices.