School Administrative Services Assistant , II - Kalihi Uka Elementary

Description

The authorized level of the position is School Administrative Services Assistant II. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties.

School Administrative Services Assistant I, SR-12: $3,892.00 per month

School Administrative Services Assistant II, SR-14: $4,208.00 per month

• Planning, arranging for and/or providing office support and related services to meet priorities;
• Greeting and ascertaining the purpose of callers and assisting or referring them as necessary;
• Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State;
• Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information;
• Reviewing and distributing incoming correspondence, circulars and other materials;
• Composing standard and routine letters;
• Informing the principal of matters requiring his immediate attention and concerns relative to appointments, commitments and deadlines;
• Organizing and maintaining office files; maintaining personnel records for the staff;
• Processing payroll and performing related work;
• Collecting cash, maintaining a variety of standard fiscal records and posting and summarizing financial data to report forms;
• Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records;
• Maintaining inventory records, performing physical inventory and completing report forms;
• Maintaining student records, gathering, maintaining and compiling information for business office and student service reports;
• Operating and arranging for the servicing of a variety of standard office machines;
• Typing letters, reports, schedules, bulletins and other material, cutting stencils, duplicating and distributing a variety of material;
• Instructing, assigning and reviewing the work of students assigned to the office;
• May supervise clerical personnel and may take and transcribe shorthand dictation.

• Education Requirement:
  Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year‑for‑year basis.
• Experience Requirements:
  Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown.
• Skilled Typing Requirement:
  Applicants must be able to type accurately from plain or corrected copy at the rate of 40 net words per minute.
• Substitutions Allowed:
  • Successful completion of a one‑year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience.
  • Successful completion of a two‑year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in Science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience.

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

The advertised salary is based on full‑time employment and includes shortage and school year differentials, if applicable.

Applicants must meet all the requirements for the position they are seeking as of…