MHS Administrative Assistant

MHS Administrative Assistant

Full Time Clerical
Honolulu, HI, US

The Administrative Assistant acts as an administrative resource for the Leasing Office and secretarial duties of the group/office, much of which is of sensitive and confidential nature.

• Attend weekly team meetings and trainings as requested.
• Review prospective residents’ applications to verify their qualifications for the community according to all company, local, state, federal and other applicable laws and regulations.
• Handle telephone inquiries, internet leads and walk-in traffic and manage lead follow up through CRM.
• Utilize features/benefits, selling to communicate community value.
• Responsible for ensuring coverage of office hours and maintaining office supply inventory
• Promote positive resident relations by working to make the living experience, particularly first impressions, of the highest quality
• Communicate effectively with internal and external customers with respect to differences in cultures, values, beliefs and ages.
• Perform administrative functions required to lease property (to include processing applications, data entry, general correspondence, waitlist maintenance and resident files).
• Execute projects assigned by Leasing Manager
• Support the Leasing Manager and leasing consultants with all aspects of Leasing Operations

• High School Diploma or GED required;
  Bachelor's degree in a business related field preferred
• Minimum 1 - 3 years experience working in an administrative role required
• 2 - 5 years human resources or administrative experience preferred
• Experience with computer systems required including web based applications and Microsoft Office
• Able to summarize and communicate moderately complex information in varied written and verbal formats
• Able to provide a high level of customer service to internal and external customers
• Able to manage multiple assignments and tasks and work under pressure
• Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

• Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
• 401(k) plan with a company match
• Various comprehensive Medical, Dental, & Vision plan options for you and your family
• Flexible Spending Account and Dependent Care Flexible Spending Account
• Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
• Tuition Reimbursement program and continuous training and development opportunities
• Wellness program (group challenges, seminars, gym membership reimbursement)
• Employee Assistance Program