Administrative Officer; Office Dean

Administrative Officer (Office of the Dean), position number 0080187, located in Honolulu / Manoa Campus within the School of Nursing and Dental Hygiene. Posted June 16, 2026; closing July 8, 2026.

Position is expected to begin approximately July or August 2026; renewal is dependent on performance, program needs, and availability of funds.

• Works closely with the Chief Administrative Officer (CAO) to administer financial resources, services, and systems of the School, ensuring compliance with university policies, state and federal regulations.
• Prepares, implements, analyzes, and evaluates annual budget projections and expenditure plans.
• Monitors and analyzes the department's financial condition and prepares financial reports for review by the CAO.
• Certifies funding availability and propriety of expenditures on all documents initiated against organizational funds, including general, federal, private, and revolving sources.
• Signs or approves expenditures up to $15,000, or as designated by the CAO, subject to the Dean’s approval.
• Initiates, processes, reviews, maintains, reconciles, and audits fiscal transaction reports, requests, journals, and records in accordance with federal, state, UH & UHF requirements, resolving discrepancies and preparing adjustments.
• Processes and monitors contracts and grants, maintaining accurate records and producing reports on the financial status of various fund sources.
• Provides staff support to principal investigators in reviewing, preparing, analyzing, soliciting, evaluating, and negotiating contracts and modifications of moderate complexity.
• Serves as an alternate fiscal authority, managing day‑to‑day operations of the administrative offices in the absence of the CAO.
• Performs general administrative services for the department.
• Prepares, processes, and pre‑audits fiscal documents such as requisitions, purchase orders, payments, reimbursements, travel, inventory, purchasing card (PCard), interdepartmental orders, and deposits to ensure compliance with applicable laws and policies.
• Administers the PCard program, including account setup and closure, monthly reconciliation, and enforcement of procurement card policies.
• Acts as the primary coordinator for the School’s PCard Program with OPM and serves as point of contact for employees regarding PCard inquiries.
• Prepares internal and external correspondence, reports, budget justifications, and summaries including charts, tables, and graphics.
• Reviews, develops, and recommends administrative guidelines and procedures to improve service delivery.
• Provides technical advice and recommendations on financial, purchasing, and property management matters.
• Resolves operational and administrative concerns in accordance with policies and regulations.
• Ensures all offices and team members are updated on projects and policy changes, providing clear, accurate feedback to improve performance.
• Works with HR to process personnel/payroll transactions, including posting and approval of timesheets and generating payroll notification forms in accordance with UH and RCUH policies.
• Acts as the primary point of contact for RCUH‑related personnel transactions for assigned departments.
• Provides guidance to faculty and staff on interpreting UH personnel policies, bargaining unit contracts, and applicable state and federal rules.
• Serves as the School’s designated building coordinator for facility requests and activities.
• Works with CAO and HR to identify best practices and address employee issues.
• Other duties as assigned.

• Baccalaureate degree in Business Administration or related field and at least three years of progressively responsible experience in financial management, cost accounting, contracts/grants management, and/or personnel administration (or equivalent combination).
• Considerable knowledge of financial management principles, cost accounting, contracts/grants management, and personnel administration.
• Strong understanding of applicable federal and state laws, rules, regulations, and related systems.
• Ability to resolve complex problems through creative reasoning and logical analysis.
• Excellent written and verbal…