Office Assistant II, III - Kaimuki

Overview

This posting is for Office Assistant III positions at the specified location. Applications are also being accepted for Office Assistant II if needed.

• Office Assistant II (SR‑06): $3,141.00 per month
• Office Assistant III (SR‑08): $3,266.00 per month

• Create, edit, print, store, retrieve, and delete documents using a computer and word processing or other software.
• Prepare, review, and process forms, records, reports, applications, and other documents for accuracy and completeness.
• Verify records and forms for completeness and accuracy, evaluating conformance with established requirements.
• Search paper and electronic files, extract, compile, and summarize information, and prepare periodic and special reports.
• Compose routine correspondence and letters of acknowledgement.
• Set up and maintain paper and electronic files and revise filing systems as necessary.
• Provide general information and resolve complaints in person or by phone, explaining rules, regulations, policies and procedures.
• Determine the need for and/or make routine orders for necessary supplies, materials, or items.
• Make arrangements for travel, equipment maintenance, telephone service, and other similar matters.
• Provide training, guidance, and supervisory review for clerical subordinates at the Office Assistant II level.

• Experience Requirements:
  Basic
  
  Experience:
  
  0.5 years
  Clerical
  
  Experience:
  
  0 years
  Supervisory Aptitude: required for supervisory roles
  Total Experience ≥ 0.5 years for Office Assistant II, ≥ 1.5 years for Office Assistant III
• Keyboarding/Computer Skill: 40 net words per minute required for Office Assistant II and higher levels; proficiency with computers and word processing or other software applications required.
• Substitutions Allowed:
  • High school diploma or equivalent may substitute for basic experience.
  • Excess clerical experience may substitute for basic experience.
  • Completion of a full‑time clerical or business technology curriculum at an accredited community college, business or technical school may substitute for clerical experience (15 semester credits, 6 months experience, up to 2 years).
  • Completion of a baccalaureate program at an accredited college or university may substitute for clerical experience (15 semester credits, 6 months experience, up to 2 years).
• Quality of
  
  Experience:
  
  The required years of experience must demonstrate the scope and responsibility necessary to perform the duties of the position.
• Lift and Carry: Ability to lift and carry objects up to 50 pounds unassisted.

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991.

The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.