GlobalX Administrative Assistant

Mid-Pacific’s Global Exchange Academy (GlobalX) connects students in the U.S., Asia, the Pacific, and beyond through a dynamic blended learning platform. GlobalX offers traditional, experiential, and certificate-based courses spanning academic, co-curricular, and professional development opportunities.

Students from elementary school through adulthood can explore:

• Credit-bearing and enrichment courses
• Community-based learning (internships and externships)
• Arts, athletics, robotics, culinary, and inquiry-driven projects
• International and virtual programs

GlobalX also partners with Kupu Hou Academy, Mid-Pacific’s professional learning department, to provide development opportunities for teacher candidates, teacher leaders, and school leaders. Together, these programs foster deeper learning and meaningful connections across communities.

The GlobalX Administrative Assistant plays a vital role in coordinating logistics, managing communications, and serving as the first point of contact for families participating in GlobalX programs. Reporting to the Director of the Global Exchange Academy, this position ensures smooth daily operations, supports data collection and reporting, and maintains a welcoming, confidential, and responsive environment for students, staff, and families.

• Support all GlobalX Programs (Extended Learning, After School Care, Summer Programs, Virtual Programs, Interim Camps/Workshops, and International Day Camps).
• Coordinate logistics and schedules for all programs.
• Track deadlines and deliverables, adapting to shifting program priorities.

• Serve as the first point of contact for families, responding to inquiries and directing them to appropriate team members.
• Communicate respectfully and effectively with students, staff, and families.
• Support implementation of new and ongoing initiatives in collaboration with program managers.

• Assist with data collection and tracking for program evaluation, attendance, and reporting.
• Use Google Suite and Excel to prepare reports and maintain records.
• Handle sensitive information with confidentiality and compliance.

• Coordinate program communications, including email updates, schedules, reminders, and key announcements.
• Support the Director with administrative tasks, including handling confidential information.
• Perform additional duties as assigned to support the success of GlobalX programs.

• Regular and predictable attendance at work.
• Provides in-person support and service.

• High school diploma required; bachelor’s degree preferred (or equivalent experience).
• 3–5 years of administrative experience, ideally in an educational or nonprofit setting.
• Proficiency with Google Suite and advanced Excel skills for data tracking.
• Strong organizational, time management, and multitasking skills.
• Clear and effective communication skills, both written and verbal.
• Ability to work independently and collaboratively in a dynamic environment.
• Demonstrated cultural competence and commitment to inclusive practices.
• Multilingual or bilingual ability (preferred but not required).
• 4 Year Degree

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Mid-Pacific Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, marital status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.