Executive Administrative Assistant
Listed on 2026-06-27
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Clerical -
Business
Office Administrator/ Coordinator
Executive Administrative Assistant
This is a full-time, on-site role for an Executive Administrative Assistant with Royal State Group located in Honolulu, HI. The Executive Administrative Assistant will be responsible for performing various administrative and HR assistance tasks for the Group's leadership team and small office, which includes but is not limited to coordinating meetings, taking meeting minutes, managing emails and phone calls with proper etiquette, maintaining confidentiality, providing clear and effective communication within the office and with external parties, planning and hosting events, creating and sending out announcements and invitations, managing office supplies and equipment, supporting the President/CEO and other officers, directors and managers with varying tasks, and managing clerical responsibilities such as scanning, printing, collating, filing, scheduling, and document management.
Qualifications:
- Experience performing office, clerical, and administrative duties to assist executive management and small office team
- Excellent interpersonal skills and ability to work well with all levels of internal staff, management, and board members, as well as outside clients and vendors
- Excellent communication skills and phone etiquette
- Strong computer and research skills, with proficiency in office software, equipment, and technology
- Organizational and multitasking abilities
- Ability to maintain confidentiality and handle sensitive information
- Growth and strong team-oriented mindset to support transformation and innovation
- Dependable; must be able to work in the office M-F 8am-5pm
- Takes initiative, remains flexible, and open to constructive feedback
- Experience with human resources administration, and/or in the home care or healthcare industry back office operations is a plus
- Bachelor's degree in Business Administration, Office Management, Human Resources, or related field preferred or a minimum of three (3) years experience as an (Executive) Administrative Assistant taking minutes for board of directors' meetings
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