Administrative Assistant Honolulu

Administrative Assistant

We are looking for an Administrative Assistant to provide contract support for an education-focused organization in Honolulu, Hawaii. This position will help leadership stay organized by handling clerical tasks, preparing clear documents, and maintaining accurate records across key administrative activities. The role is well suited for someone who pays close attention to accuracy, is comfortable working with office technology, and is able to manage multiple priorities in a fast-paced environment.

Responsibilities:

• Provide day-to-day administrative support to leadership, including general clerical work and document preparation.

• Organize, assemble, and maintain accreditation-related materials so records are complete and easy to access.

• Enter information into established templates and verify supporting documentation for accuracy across multiple work streams.

• Maintain and update an active strategic planning document in Google Docs, keeping edits structured, current, and clearly tracked.

• Create, revise, and format business documents using Word, Excel, Canva, and Google Docs.

• Assist with office coordination tasks such as responding to inbound calls and supporting front-desk administrative needs.

• Use approved AI tools when appropriate to improve efficiency in document development and routine administrative work.