Administrative Assistant

Administrative Assistant

The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives.

The East-West Center has multiple openings to fill Administrative Assistant roles that provide a high level of office and technical support for our operational teams. In this role, you will have the opportunity to showcase your technical skills while working in a fast-paced, dynamic environment by ensuring our operation runs smoothly while also serving as team lead for our support staff.

We encourage you to join our team and apply for this exciting opportunity today!

Major Duties:

• Composes, edits and organizes of a variety of administrative documents including email and print correspondence, travel arrangements, event schedules, contracts, detailed computerized financial and administrative forms, scholarly and technical materials, checks outgoing material for correct mathematical calculations, English grammar, punctuation, spelling, usage and style compliance. Performs minor editing, relying on style sheets from target publication outlets.
• Prepares various personnel-related documents and activity arrangements for office space, business travel, payment documents, computer accounts, office support, etc. Prepares administrative and fiscal documents for program staff and for student programs and activities in accordance with Center policy and procedures.
• Develops and maintains office procedures that ensure the smooth functioning of the office, especially managing control records and filing systems for incoming correspondence, contracts, invoices and action documents, and follows up on work deliverables.
• Communicates regularly with the teams to set mutually understood priorities within multiple work streams. Responds to incoming correspondence and resolves problems through both collaborative and individual efforts.
• Organizes and coordinates travel arrangements for staff, prepares transportation or hotel reservations, notifies organizations and offices to be visited, and prepares travel documents in accordance with current policies.
• Maintains calendar of events and works with staff to resolve schedule scheduling conflicts, space management, and attendee records.
• Assists with arrangements for conferences, workshops, and other meetings as necessary. Assists with preparation of workshop materials, requests for payments, and other financial or programmatic documentation.

Supervision:
The employee works independently, using a general understanding of the expected outcomes and the scope of the assignments, and draws upon experience in resolving the more difficult situations that occasionally arise. Their work will be reviewed for technical accuracy, soundness of judgment, and adherence to program requirements and objectives

Required Qualifications:

At least five (5) years of related work experience with progressively increasing responsibilities which demonstrates the ability to perform the duties of this position, or a combination of post high school education and other-related experience which totals five (5) years.

Salary and Benefits of Working at the East-West Center

You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect:

• Competitive Salary and Benefits

The annual salary for this position starts at $57,231.55 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off.

• Career Growth Opportunities

We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization.

• Supportive Work Environment

We believe in fostering a supportive work environment where our employees feel valued and appreciated.…