Project Administrator

Project Administrator

Full-time Regular Honolulu, HI, US

The Project Administrator will play a crucial role in providing administrative support to project teams, ensuring efficient project coordination, and contributing to the overall success of our projects. The Project Administrator performs general office functions and maintains project logs for correspondence, submittals, and other project documentation. They will also track status of project action items and maintain records.

JOB QUALIFICATIONS:

• Minimum High school diploma. Preferred Bachelor’s degree in Business Administration, Project Management, or a related field or general and organizational training.
• Minimum 2 - 3 years of administrative experience, preferably in construction.
• Excellent communication skills over the phone and in person. Able to interact with internal and external customers.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office business applications and Microsoft Excel in particular.
• Familiarity with file management systems such as One Drive, Egnyte, and Dropbox.
• Skilled in Adobe Acrobat and/or Bluebeam Revu.
• Knowledge of Certified Payroll report requirements and compliance is helpful.
• Basic Plan Reading is helpful.
• Exceptional customer service skills in serving clients.
• Detail-oriented, efficient, and exceptionally organized.
• Self-starter with initiative, responsiveness, strong follow-through.
• Creative, collaborative and team player.
• Being able to work in a fast-paced environment.
• Ability to work with minimal supervision.
• Ability to multi-task projects with the ability to prioritize and plan work activities efficiently.
• Ability to manage information from multiple sources concurrently.
• Ability to sit for extended periods of time while working on the computer and communicating with various customers via telephone.
• Excellent hand-eye coordination is necessary for various pieces of equipment.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand, walk, lift, reach, finger, or grasp, feel, talk, hear, and do repetitive motion.
• Positive service-oriented attitude toward the firm, our employees, and the clients.

ESSENTIAL JOB FUNCTIONS:

• Able to document construction activities.
• Manage correspondence, reports, documentation, general admin for overall project.
• Set up, maintain, and closeout filing system and document logs either electronically or hard copy or both.
• Coordinate and process Submittals and RFIs.
• Audit Certified Payroll to ensure legal compliance.
• Take and prepare meeting minutes as well as generate project weekly and monthly reports as needed.
• Process of monthly payment request as needed.
• Maintain all logs.
• Anticipate client needs and ensure prompt follow-up on requests, deadlines, and outstanding action items.
• Maintain office supplies.
• Able to perform other duties when assigned by supervisor if needed.

SALARY RANGE: $46,813 – $61,800 per year depending on experience

Equal Opportunity Employer/Vets/Disabled