Pre-Audit Clerk III - Vendor Unit Job Honolulu area,Hawaii USA,Administrative/Clerical

Position: Pre-Audit Clerk III - Vendor Payment Unit

Overview

Salary Range: Compensation adjustments shall be made in accordance with the applicable established collective bargaining agreement, policy and procedure, or executive order.

Pre Audit Clerk III, SR-15

Responsibilities

Examines the more difficult and complex voucher claims;
Examines all contracts prior to certification of funds by the Comptroller;
Verifies contracts for compliance with statutes;
Advises the Uniform Accounting and Reporting Branch as to the proper appropriation to be charged;
Prepares documents necessary for the comptroller's approval on contract amendments;
Audits travel advances and reports, and prepares reports to be used as source documents for adjusting entries in travel accounts;
Examines subsidies and grants against the State to verify that they are in accordance with the law;
Reviews and controls electronic data processing input and output data;
Analyzes reported errors after payroll runs and takes corrective action;
Instructs subordinates on proper document control, search techniques and procedures;
In certain cases, determines the propriety and validity of payments to employees;
Explains new procedures, interpretations and application of laws, rules and regulations to departmental payroll clerks;
Answers inquiries from employees and departments pertaining to payroll matters;
Assists in the drafting of departmental instructions and procedures;
When requested, represents the branch in meetings with departmental payroll and fiscal personnel;
Trains new employees; instructs and advises staff on new procedures, rules, regulations, laws, contract provisions, etc;
Plans and organizes work to maintain quality and work flow;
Participates in the development and implementation of policies, procedures and work methods;
Prepares drafts of instructions and memos;
Provides expert assistance to departmental staff;
Prepares and/or coordinates the preparation of reports.

Experience and Qualifications

Experience Requirement: Except for the substitutions provided for in these specifications, applicants must have had progressively responsible experience of the kind and quality described below and in the amounts shown in the following table. (

Note:

the original table is removed in this refined version.)

Pre-Audit Clerk III – Experience
:
General, Specialized, Pre-Audit, Supervisory experience summaries as specified in the original document, totaling five years.

Substitutions of Education for Experience

Graduation from high school may be substituted for one-half year of General Experience.

Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college or at a business or technical school which included courses in basic English, arithmetic, general clerical procedures and office machines may be substituted for one year of General Experience provided the duration of the training was for a year or more.

Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree, diploma or a certificate of achievement at an accredited community college or at a business or technical school which was for a period of less than one year may be substituted for General Experience on a month-for-month basis provided the training included courses in basic English, arithmetic, general clerical procedures and office machines.

Substitutions for six months to one year of General Experience through defined clerical or secretarial curricula as described in the original document.

Substitution of one school year of substantially full-time clerical, stenographic or secretarial curriculum which included relevant courses may substitute for one year of General Experience.

Substitution of a bookkeeping or accounting curriculum leading to a degree or diploma for experience, on a one-for-one basis, up to two years for General or Specialized Experience.

Other education-based substitutions as described in the original document, including specific accounting or auditing course prerequisites and credit hours.

Quality of

Experience:

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must demonstrate the ability to perform the duties of the position.

Salary: The advertised salary is based on full-time employment and includes applicable differentials.

Requirements

Requirements: Applicants must meet all the requirements for the position as of the date of the application. Education and experience may not be gained concurrently unless explicitly stated. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Hours worked beyond 40 per week are not credited. Example:
Twelve months of experience at 20 hours/week is equivalent to six months of experience.

Temporary Assignment

Temporary Assignment: Claims of Temporary…