Office Assistant II,III - Aliamanu Middle Job Honolulu area,Hawaii USA,Administrative/Clerical

This posting is used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.

Salary Range

Office Assistant II, SR-06: $3,141.00 per month

Office Assistant III, SR-08: $3,266.00 per month

Responsibilities

Create, edit, print, store, retrieve, and delete documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.

Prepare, review, and process forms, records, reports, applications, and other documents for accuracy, completion and conformance to established requirements.

Check records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluate the information contained therein for conformance with established requirements; and process documents in accordance with established policies and procedures.

Search through a variety of paper and electronic files and records, extract, compile, and summarize information and prepare periodic and special reports.

Compose routine correspondence and letters of acknowledgement.

Set up and maintain paper and electronic files and revise filing systems as necessary.

Provide general information and resolve complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.

Determine the need for and/or make routine orders for necessary supplies, materials or other items.

Make arrangements for travel, equipment maintenance, telephone service, and other similar matters.

Provide training and guidance to, and assign, review and evaluate the work of clerical subordinates performing work comparable to the class Office Assistant II.

Experience Requirements

Applicants must have progressively responsible experience of the kind and quality described below and in the amounts shown, or an equivalent combination of training and experience:

Office Assistant II – Basic Exp: 0.5 year;
Clerical Exp: 0;
Supervisory: 0;
Total Exp: 0.5 year
Office Assistant III – Basic Exp: 0.5 year;
Clerical Exp: 1 year;
Supervisory: required;
Total Exp: 1.5 years

Basic

Experience:

Work experience demonstrating knowledge of English grammar, spelling, arithmetic; ability to read and understand oral and written instructions; write simply and directly and compare words and numbers quickly and accurately.

Clerical

Experience:

Work experience involving a variety of clerical tasks and demonstrating knowledge of office practices and procedures, ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.

Supervisory Aptitude: Required for positions with supervisory responsibility. Demonstrated aptitude or potential for supervisory duties through successful completion of regular or special assignments involving supervisory responsibilities, such as serving as a group or team leader, or completing supervision training courses and applying supervisory skills in work assignments; and/or favorable appraisals indicating supervisory potential.

Keyboarding/Computer Skill Requirement

Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. Positions that require keyboarding/typing skill (40 net words per minute) are typically at the Office Assistant II and higher levels.

Substitutions Allowed

Graduation from high school or equivalent may be substituted for Basic Experience.

Excess Clerical Experience may be substituted for Basic Experience.

Successful completion of a substantially full-time clerical/office support/business technology curriculum leading to a degree, diploma or certificate at an accredited community college, business or technical school which included courses in English, clerical/office procedures, and mathematics may be substituted for the required Clerical Experience on the basis of fifteen semester credits of satisfactorily completed coursework for six months of experience, up to a maximum of two years.

Education in a baccalaureate program at an accredited college or university may be substituted for Clerical Experience on the basis of fifteen semester credits for six months of experience, up to a maximum of two years.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he or she has the ability to perform the duties of the position for which the applicant is being considered.

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

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Office Assistant II, III - Aliamanu Middle