Secretary - Standards Section Job Honolulu area,Hawaii USA,Administrative/Clerical

Position: Secretary I - Standards Support Section

Job Responsibilities

Greets visitors, answers the telephone, refers calls to the supervisor or other staff, takes messages, schedules appointments, and reminds the supervisor of appointments.

Receives and opens incoming mail, organizes correspondence, sends routine acknowledgments or response letters, composes routine correspondence for supervisor review, and reviews all outgoing correspondence for typographical accuracy and conformity with procedures.

Establishes and maintains subject‑matter, alphabetic, and/or chronological files, and supplies records upon request or in anticipation of supervisor needs.

Procures supplies, equipment, repair, and maintenance services through agency channels.

Consults or studies specific books, manuals, catalogs or other sources to obtain desired information.

Assigns facilities, vehicles, equipment, or similar items to provide efficient use.

Orally relays messages and instructions to other subordinates of the supervisor.

Allocates debits, credits, costs, charges, or other bookkeeping items to correct accounts or classifications.

May typewrite straight copy from correct copy or rough drafts, prepare duplicating machine stencils and/or master copies.

May take dictation using shorthand or a steno‑type machine and transcribe using a typewriter; takes general notes and/or minutes at meetings or conferences by longhand, shorthand, or steno‑type machine.

Explains details of services, methods, or policies.

Reviews the work of others, identifies incorrect procedures or methods, and corrects entries or results.

Approves or recommends rejection of applications, requests, claims, or other items following operational policies or rules of action.

May supervise clerical subordinates and others in the performance of highly complex clerical work on a regular and continuing basis.

Qualifications

Minimum 1.5 years total clerical experience: 0.5 years general clerical experience and 1.0 year specialized clerical experience.
Knowledge of English grammar, spelling, arithmetic, and the ability to read and understand oral and written instructions.
Progressively responsible typing, stenographic, or substantive clerical work, including telephone reception, file maintenance, travel arrangements, correspondence composition, and review of outgoing correspondence for format, grammar, and typography.
Typing speed of 40 net words per minute.
Capacity to lift and carry objects up to 25 pounds with assistance or equipment.
Substitutions of education for experience may be accepted as described in the policy, but only if it demonstrates knowledge, skills, and abilities comparable in quality and quantity to the required experience.

Salary

Secretary I, SR-12: $3,748.00 per month.

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