Readvertisment Grants Specialist

Contract And Grants Specialist

Title:

Contract and Grants Specialist

Position Number: 0097071T

Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, MEDICINE DEANS OFF

Location:

UH at Manoa

Band: A

Salary: salary schedules and placement information

Full Time/Part Time:
Full-time

Month: 11-month

Temporary/Permanent:
Temporary

Duties and Responsibilities

1. Assists the INBRE Program Administrator with the implementation of research program objectives and overall program and fiscal management, which includes ordering research supplies, equipment, and other resources essential to the scientific productivity of the principal investigators (PI) and doing fiscal budgeting and forecasting for the Program Administrator. Serves as a point of contact and resource liaison with vendors, core leaders, and project PIs.

2. Helps to implement the statewide INBRE Student Research Experience (SRE) Program as described in the specific aims of the INBRE grant.

3. Coordinates in-person meetings, web seminars, video conferences and teleconferences to support the cores and program needs.

4. Assists the Program Administrator with preparing and presenting monthly and annual reports for PIs and non-competing and competing renewals of projects. Assists with completion of project tasks.

5. Requires travel to three (3) day national meetings (usually in Washington D.C.) as required by the grant or contract once or twice yearly.

6. May serve as a working supervisor for UH or Research Corporation of the University of Hawaii staff.

7. Provides support in pre- and post-award grants management and general administrative and fiscal support.

8. Assists with proposal preparation, budget development, assembly of proposal packages, and electronic submission via the University's proposal submission software.

9. Works directly with PIs in coordination with JABSOM and UH System Offices in the timely routing of proposal to external funding agencies.

10. Interacts with departments within JABSOM, and UH Office of Research Services (ORS) to clarify policies and procedures, as well as to ensure compliance with sponsoring agency requirements.

11. Assists with preparation and submission of large proposals (multi-year, multi-investigator, and/or multi-entity).

12. Reviews materials related to Requests for Applications (RFA) and other solicitation guidelines and University policies assuring that technical (non-scientific) and accounting elements meeting agency requirements, budget aligns with statements of work, and costs are allowable under the Office of Management (OMB) Uniform Guidance and other applicable policies, and cost sharing commitments are attainable and have been approved by JABSOM department heads and administrators.

13. Prepares and edits reports, agendas, letters, and complex documents such as quarterly reports that require specific formatting; and gather, interpret and analyze information.

14. Provides fiscal support, including the preparation of purchase orders, requisitions, travel requests, and p-card reallocation. Review and ensure the appropriateness and correctness of travel documents and process for payment.

15. Organizes social media (SM) activities and assists with student and faculty interviews and other SM events. Additionally, has knowledge and experience in various social media platforms including Facebook, Instagram and Linked In.

16. Maintains the INBRE website content and List Serv subscriber lists.

17. Reports to and works in conjunction with the Program Administrator

18. Other duties as assigned.

* Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Business Administration, Communication, Biomedical Science or related field and one year of progressively responsible professional experience with responsibilities for research administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices and techniques in the area of research and/or fiscal management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with research and/or fiscal management.

4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of research and/or fiscal management.

5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

7. Demonstrated ability to operate a personal computer, apply word processing software, and spreadsheet software.

8. Proficient in summarizing information and preparing reports…