Administrative Assistant

VACANCY

EMPLOYMENT ANNOUNCEMENT

TITLE:

ADMINISTRATIVE ASSISTANT 2

STATUS: PERMANENT or PROVISIONAL

BUREAU: CRIMINAL APPEALS / HABEAS CORPUS

LOCATION:

NEW YORK CITY

SALARY: CSEA, SG-15 ($58,046-$70,317) PLUS LOCATION PAY $3,400

We are seeking talented and motivated support staff to work with our attorneys in the State’s law firm. The selected candidate will be part of a fast‑paced office, gaining experience while providing public service on behalf of the State of New York. The Attorney General serves the public interest of all New Yorkers in matters affecting their daily lives, enforcing laws to protect consumers, tenants, patients, workers, investors, and charitable donors.

The office coordinates statewide civil and criminal investigations, promoting economic and social justice, encouraging harm‑reducing public health strategies, and preserving the state’s environment.

• paid vacation leave (13+ days per year)
• sick leave
• paid State holidays off
• health insurance including vision & dental
• entry into the NYS retirement (pension) system
• education and training
• eligibility for public student loan forgiveness
• job stability with promotional opportunities
• workplace flexibilities including multiple options for employees such as telecommuting (up to two days per week) and alternative work schedules

Permanent appointment:
Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2 (formerly Secretary
2) OR permanent or contingent permanent status as an Administrative Assistant 2 OR eligible to transfer.

Provisional appointment:
Current NYS employee with one year of permanent service in a following title, may be appointed on a provisional basis:

• Examination Composition Assistant
• Keyboard specialist 2
• Keyboard Specialist 2 (Spanish Language)
• Keyboard Specialist 3
• Law Department Document Specialist
• Office Assistant 2 Keyboarding
• Office Assistant 2 Keyboarding (Spanish Language)
• Secretary 1/ Administrative Assistant 1
• Secretary 1/Administrative Assistant 1 (Spanish Language)
• Senior Data Entry Machine Operator

Note:

Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately reachable on the eligible list resulting from the next holding of the exam.

• Prepares briefs and memoranda of law for filing; formats briefs and memoranda, including page numbers, preparing tables of contents, tables of authorities when appropriate, cite checking and proofreading.
• Processes responses to federal habeas petitions: accurately scans voluminous state court records; determines proper federal district court filing requirements; prepares cases for filing under seal when appropriate;
  Bates stamps or redacts records accurately.
• Timely reviews incoming mail; logs mail into NY Matters and other databases accurately; enters accurate due dates or adjourned dates; directs mail to appropriate recipient; exercises sound judgement in evaluating incoming mail to determine appropriate action.
• Conscientiously maintains correct and up‑to‑date court deadlines and court appearance dates in NY Matters; reminds AAGs each week of upcoming due dates and court dates; logs any adjournments or new deadlines for inclusion in the following week's reports; compiles monthly reports of legal filings by the AAGs, including the number of habeas petitions and appellate briefs filed.
• Prepares letters to courts and District Attorneys’ Offices for signature.
• Opens new cases in NY Matters, prepares case assignment sheets, and forwards new cases and assignment sheets to the appropriate staff.
• Answers bureau telephone and directs calls accordingly.
• Serves as liaison to service providers and vendors (i.e., Xerox) and to OAG Administration for service and supply needs; reserves conference rooms.
• Assists with promptly and accurately proofreads drafts, prepares tables of contents and authorities, and checks citations using appropriate software; assembles record on appeal/appendix; transmits exhibits to court when necessary; produces filings in form and quantities required by court rules; checks documents to be filed for legibility, completeness, and accuracy; arranges for filings to be made in timely fashion; tracks delivery of filings as appropriate.