Secretary II - Special Education

Secretary II - Special Education Section

Location:

OSSS-ESB-Special Education Section: 637 18th Ave #C102, Honolulu, HI 96816.

Salary: $4,054.00 monthly (based on full‑time employment, includes shortage and school year differentials, if applicable).

Job Type: Various, 12‑month

Job Number: 2025‑03880P

District / Complex Area:
Classified / OSSS / Exceptional Support

School / Office:
Classified / Special Education

Opening Date: 11/01/2025

Maximum Number of Applicants: 35

• Greets visitors, answers telephone, refers calls and messages, schedules appointments, and provides factual information.
• Receives and opens mail, references correspondence to supervisor, composes routine correspondence, reviews outgoing correspondence for accuracy.
• Establishes and maintains files; supplies records upon request.
• Procures supplies, equipment, repair and maintenance services through agency channels.
• Consults specific publications to obtain desired information.
• Assigns facilities, vehicles, and equipment for efficient use.
• Relays oral messages and instructions to subordinates.
• Allocates bookkeeping items to appropriate accounts.
• Types and prepares copies, stencils and/or master copies; takes dictation and transcribes it.
• Records and maintains minutes at meetings or conferences.
• Explains service details, methods, or policies.
• Reviews work of others, identifies incorrect procedures, and corrects entries.
• Approves or recommends the rejection of applications, requests, claims, or other items.
• May supervise clerical subordinates and others in complex clerical work.

Experience Requirements – Applicants must have the following experience:

• General Clerical
  
  Experience:
  
  0.5 years (always single clerk level) or 2.0 years (highly skilled).
• Specialized Clerical
  
  Experience:
  
  0.5 years (basic) or 2.0 years (advanced).

Qualifications are based on overall experience scope and responsibility level; quantity alone does not prove competence.

• High‑school graduation with basic English and arithmetic courses may substitute for 6 months of General Clerical Experience.
• Entry‑level credit‑based clerical/secretarial curriculum (1 year) may substitute for 1 year of Specialized Clerical Experience.
• Partial credit‑based curriculum may substitute on a month‑for‑month basis.
• Baccalaureate program with required courses may substitute up to one year of Specialized Clerical Experience.

• Three‑week holiday schedule (13 paid holidays; 14 in election year).
• Vacation: 21 days per year (bargaining unit employees).
• Sick Leave: 21 days per year (bargaining unit employees).
• Health Insurance:
  State pays portion of premiums for eligible employees.
• Group Life Insurance:
  Free policy for employees and retirees.
• Premium Conversion Plan:
  Deduct health‑care premiums before taxes.
• Flexible Spending Accounts:
  Tax‑saving program for health and dependent care expenses.
• Retirement Plan:
  State contribution with eligibility after at least 10 years of service or 30 years for ≥55 years old.
• Tax Shelter Annuity, Deferred Compensation plans.
• Temporary Disability Insurance, Social Security contributions.
• Workers’ Compensation coverage.
• Union & Collective Bargaining rights.

The Hawaii State Department of Education does not discriminate on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest and court record, National Guard participation, or other protected characteristics in accordance with applicable federal and state laws.