Administrative & Fiscal Support

Administrative & Fiscal Support Specialist

University of Hawaii Honolulu,HI

Salary: See Position Description

Location: UH Manoa - CTAHR, Lihue, HI

Job Type: Full-Time Permanent

Job Number:

Department: University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience

Division: Kaua'i County

Opening Date: 07/18/2026

Closing Date: 7/31/2026 11:59 PM Hawaii

Position Number:: 0079587

Description

Title: Administrative & Fiscal Support Specialist

Position Number: 0079587

Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Kauai County

Location: Lihue, Kauai, HI

Date Posted: July 18, 2026

Closing Date: July 31, 2026, 11:59PM HST

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Beaches & Islands

• Works under the direction of the Kauai County Administrator to coordinate and perform a variety of tasks that facilitate the day-to-day operations of the Lihue Office and the wide range of county-based programmatic and grant-funded projects to ensure smooth operations of all Kauai County on- and off-campus facilities.
• Serves as a confidential assistant to the County Administrator, handling sensitive matters including safety incidents and competitive bidding. Acts as the central point of contact between the Administrator, UH Manoa, faculty, and external community partners across the state.
• Provides office staff support for Kauai County staff, faculty, research support, and County Administrator.
• Facilitates professional communications and official correspondence on behalf of the County Administrator, including legislative fact sheets, newsletters, reports, and inquiries.
• Oversees and manages the County Administrator's calendar and scheduling priorities; coordinates logistics for virtual and in-person meetings, including room reservations, video conferencing setup, and polling stakeholder availability.
• Administers travel programs and processes travel authorizations for the County Administrator; reviews and submits expense reports, travel and financial reconciliation documents in accordance with policy guidelines to ensure compliance, accuracy, and policy alignment prior to processing payments.
• Coordinates fiscal processing workflows and serves as the primary point of contact to troubleshoot and resolve transaction discrepancies with requisitioner(s) and/or appropriate persons; administers grant-related fiscal reporting and oversees compliance in contractual procurements.
• Provides staff support in procurement including review and approval of requisitions, AIM requests, Superquotes, Certificates of Insurance, purchase orders, travel requests & completions, departmental checks, inter-department orders, and P-card transactions, and others as needed, in accordance with Federal, State, and UH policies and procedures.
• Assists Research Support staff and County Administrator with invoicing internal and external vendors for payment, and/or reimbursements.
• Assists in ensuring that all department and program goods and services are purchased in compliance with Federal, State, and University guidelines and procedures by appropriate deadlines.
• Holds a department P-card to assist in departmental purchases.
• Maintains and assists with documentation of Kauai County policies and procedures.
• Collaborates with the County Administrator to administer, monitor, and analyze the annual budget and county-based accounts; performs monthly ledger reconciliations, tracks expenditure trends, and maintains fiscal checks and balances.
• Coordinates personnel actions and hiring processes across various administrative systems, including UH, RCUH, and SECE (student employment). Works with the County Administrator to draft and update position descriptions and facilitate recruitment workflows.
• Serves as a liaison with CTAHR Human Resources and Fiscal Office, RCUH, and other various departments throughout the University.
• Provides support for the maintenance and inventory of equipment and/or supplies across Kauai County offices, the Cooperative Extension office, and all CARES stations on Kauai. Coordinates the annual inventory…