Secretary II - School Food Services

Secretary II - School Food Services Branch

Location:

1106 Koko Head Ave, Honolulu, HI 96816

Job Number: P

Job Type: Permanent, Full time 12 months

Salary: $4,054.00 per month

This posting is used to fill Secretary II positions at the specified location. Responsibilities include, but are not limited to, the following:

• Greets visitors and answers telephone; refers calls and callers to appropriate staff.
• Takes messages for the supervisor and schedules appointments.
• Receives and opens incoming mail, and routes to the supervisor or other staff.
• Composes routine correspondence for supervisor's review.
• Establishes and maintains subject matter, alphabetic and/or chronological files.
• Procures supplies, equipment, repair, and maintenance services through agency channels.
• Consults or studies specific books, manuals, catalogs or other sources to obtain desired information.
• Assigns facilities, vehicles, equipment or similar items for efficient use.
• Relays messages and instructions orally to subordinates.
• Allocates bookkeeping items to correct accounts or classifications.
• Types correspondence, prepares duplicating machine stencils, and transcribes dictation.
• Prepares general notes and minutes at meetings or conferences.
• Explains details of services, methods or policies.
• Reviews the work of others and corrects errors.
• Approves or recommends rejection of applications, requests, claims based on policies.
• May supervise clerical subordinates on complex clerical work.

Experience Requirements:
Applicants must have the required general and specialized clerical experience as detailed below.

• General Clerical Experience (2 years) – Work that demonstrates mastery of English grammar, spelling, arithmetic, and ability to read and understand oral and written instructions.
• Specialized Clerical Experience (2.5 years) – Progressive, responsible typing, stenographic, or substantive clerical work that includes knowledge of common office appliances and equipment, and ability to perform secretarial tasks such as acting as a telephone and walk‑in receptionist, maintaining filing systems, arranging travel, composing correspondence, and reviewing outgoing correspondence for formatting.

Substitutions Allowed: A combination of work experience and education may substitute for required experience if it demonstrates comparable knowledge, skills, and abilities.

Substitution of Education for

Experience:

• Graduation from high school with courses in basic English and arithmetic may substitute for six months of General Clerical Experience.

• Completion of a full‑time equivalent clerical, stenographic, or secretarial curriculum leading to a diploma may substitute for one year of Specialized Clerical Experience.

Employees receive a range of benefits including paid holidays, vacation, sick leave, health insurance, life insurance, retirement contributions, flexible spending accounts, and workers’ compensation.

Equal Opportunity Statement:
The department is an equal opportunity employer and does not discriminate on the basis of sex, race, color, religion, national origin, age, disability, sexual orientation, arrest record, or National Guard participation. We comply with all applicable federal, state, and local civil rights laws.