Project Coordinator - Federal

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Jacobs is a leading design firm in the Government, Commercial, Healthcare, Data Center and University sectors. We provide award winning architectural and engineering services in all phases of building design and construction. Our collaborative approach allows us to successfully deliver fully integrated professional services for a broad range of clients and project types worldwide.

The Project Coordinator serves as an integral partner to our Project Managers, helping drive the day-to-day execution and coordination of projects from initiation through closeout. Reporting to the Administration/Coordination Group Leader, this highly collaborative role goes beyond traditional administrative support by taking ownership of project coordination activities, anticipating project needs, proactively resolving issues, and helping keep projects organized and on schedule.

This is far more than a traditional administrative support role. Successful Project Coordinators become trusted business partners who help Project Managers increase capacity, improve project execution, and deliver exceptional client service.

Working closely with Project Managers, technical teams, clients, and project stakeholders, the Project Coordinator develops an understanding of each Project Manager’s workflow, communication style, and project priorities. As Project Coordinators gain experience and build trusted partnerships with their Project Managers, they assume increasing responsibility throughout the project lifecycle, becoming an extension of the Project Manager and creating the capacity for Project Managers to focus on technical leadership, client relationships, and strategic project delivery.

In this role you will join a dedicated professional team working to make a difference for our Federal Government Clients to

• Partner proactively with Project Managers and technical teams to coordinate project activities and support fast-paced, successful project delivery.
• Manage electronic and physical project documentation, including filing, document control, scanning, tracking, distribution, and record management.
• Coordinate project meetings by scheduling, preparing agendas, capturing action items, and following up on outstanding tasks.
• Manage Outlook calendars, coordinate travel, and organize meetings with internal teams, clients, and project stakeholders.
• Review, coordinate, and assist with processing project documentation, including submittals, invoices, and other project related administrative workflows.
• Coordinate subcontractor documentation and assist with project setup, closeout, and ongoing project administration.
• Monitor project schedules, milestones, action items, and deliverables to help ensure projects remain organized and on track.
• Communicate professionally with clients, consultants, subcontractors, and integral project teams while serving as a trusted point of coordination/contact.
• Manage office supplies, equipment, shipping, printing, and other operational support activities as needed.
• Coordinate domestic and international travel arrangements, including itineraries, and logistical planning
• Research local conditions and provide logistical support for domestic and international project activities.

Successful Project Coordinators are trusted partners who become an extension of their Project Managers. They proactively anticipate needs, adapt to each Project Manager’s work style, and continuously expand their project knowledge to assume greater responsibility over time. Rather than simply completing assigned tasks, they take ownership of project coordination activities, solve problems before they become obstacles, and contribute directly to the successful delivery of projects while creating additional capacity for Project Managers to focus on strategic and…